Collections Aide

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Position Summary: The Collections Aide will assist the Collections Registrar with the management of the collections of artwork, historical artifacts and archival materials.

Duties:

• Work under the supervision of the Collections Registrar to:
  • Process receipts for temporary loans and permanent donations;
  • Complete new accessions forms;
  • Inventory and catalogue existing collections;
  • Conduct provenance research about objects;
  • Photograph permanent collections objects and loaned objects;
  • Transcribe archival materials;
  • Enter information into collections database;
  • Complete object condition reports; and
  • Maintain digital and physical files.
  • Complete other tasks as skill sets permit and as agreed upon with the Collections Registrar or the Director of Experiences or the Executive Director.

Qualifications

• Good written, verbal and interpersonal communication skills;
• Good computer skills, especially Microsoft Office, like Word and Excel;
• Good attention to detail;
• A team player with a strong work ethic who can develop a positive and highly productive work environment while maintaining flexibility;
• Ability to prioritize, multi-task efficiently and respond to a high volume of ongoing requests in a timely fashion to meet deadlines;
• Ability to continually develop skills related to use of rapidly changing technology and communications best practices;
• Ability to adapt and be flexible in a dynamic environment; and
• Physical ability to lift objects weighing up to fifty pounds (50 lbs.), climb stairs and ladders, stoop, bend, push, pull and perform other physical duties;

Additional Comments:

• Responsibilities are assigned based on the volunteer’s interests, knowledge, and skill sets;
• The schedule is determined by the volunteer’s availability and the facilities open hours; and
• Appropriate training is provided to the volunteer in order to complete the assigned tasks.