Executive Administrative Assistant Intern

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Summary:

The Guided Pathways Executive Administrative Assistant intern is a reliable and task-oriented individual interested in gaining exposure, experience and skills supporting the Executive Director and Board of Directors of a 501c3 organization. The Executive Assistant will work directly with the ED and Board and will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced nonprofit environment.

Duties and Responsibilities:

• Coordinate executive communications, including taking calls, responding to emails and interfacing with community members and clients

• Prepare internal and external organization documents for the ED and Board of Directors

• Schedule meetings and appointments and manage travel itineraries

• Arrange meetings and Board events to take place outside of the work place, such as monthly meetings of the Board and meetings and orientations for prospective and new Board members, donor cultivation events, Board Development Committee and Board Work Group meetings

• Staff monthly Board, Board Committee and Work Group meetings, working in the evening and weekend once a month

• Maintain an organized filing system of paper and electronic documents

• Uphold a strict level of confidentiality

• Develop and sustain a level of professionalism among staff and clientele

Qualifications:

• Advanced Microsoft Office skills, with an ability to become familiar with organization-specific programs and software

• Proficiency in collaboration

• Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities

• Exceptional interpersonal skills

• Friendly and professional demeanor