Volunteer Board Corporate Secretary

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About PeaceGeeks

PeaceGeeks is a non-profit organization that builds digital tools to empower communities in the pursuit of peace. We are based in Vancouver, Canada, and Amman, Jordan.

We have a number of projects in motion, funded by the Governments of Canada and British Columbia, and Google.org Canada. These projects include the development of an app for newcomers to Canada, and a community initiative in Jordan working to combat polarization online.

Position Overview

The Corporate Secretary provides administrative support and resources to the PeaceGeeks’ Board of Directors to ensure the smooth operations of all Board meetings, while verifying that all activities are in accordance with the law. PeaceGeeks is made up of a non-charitable society, PeaceGeeks Society (PGS) and a charitable society, PeaceGeeks International (PGI). The successful candidate is meticulous and maintains the highest standard of professionalism and impartiality in all aspects of decision-making. The position would be best suited to an individual who possesses a progressive interest in peace and human rights complemented with technology.

Responsibilities - The Things You Love Doing

Reporting to the Board of Directors’ Chairperson, the Corporate Secretary is responsible for the following:

• Coordinate and attend Board meetings that takes place 8-10 times per year
• Management of Board meeting logistics, including creating and distributing predefined agendas, booking meeting room, taking meeting minutes, and facilitate board communications
• Assemble reports from the Executive Director and various committees
• Working with Board Chair to draft Board Agenda
• Upkeep of corporate documents and classified records
• Liaise with different departments to distribute information with respect to future needs and demands with that respective department

Qualifications - The Things You Bring To Us

• Minimum Bachelor’s degree in Business Administration, Law, International Development, Political Science or in a related field
• 2+ years of experience in providing administrative support to senior-level team, compliance and policy regulations
• Background in legal or paralegal affairs is a strong asset
• Typing speed of 55wpm with minimum 90% accuracy
• A quick learner with a strong sense of intuition
• Innate ability to communicate with a multitude of different stakeholders
• Maintain an impartial and appropriate perspective at all times
• Intermediate proficiency with Microsoft Office, Skype, Google Drive
• Advanced presentation, documentation, written and verbal communication skills
• Knowledgeable of current issues and events locally and globally
• High standards of confidentiality and ethics

Why you Should Work for Us

• Supporting a purposeful project that will impact the entire organization and its local and global partners
• Collaborating and networking with our diverse and amazing team of volunteers
• Personal and professional development, with possibilities for mentorship and learning in other areas of the organization
• Playing an instrumental role in a fast growing non-profit organization and shaping our storytelling approach

• Gaining practical experience and insight on the impact of tech on peacebuilding

Work Location

The Corporate Secretary may work remotely from home or online, but is expected to attend board meetings in person. Based on availability, the PeaceGeeks office may be available, located at the HiVE co-working space in the vibrant neighborhood of Gastown, Vancouver (128 West Hastings Street).

Position Start Date + Time Commitment

This volunteer commitment is approximately 2 hours per week.

How to Apply

Please submit your resume and cover letter to https://peacegeeks.org/currentopenings

Deadline: Until Filled
Consideration of applications will begin immediately.

PeaceGeeks is an equal opportunity employer and we encourage all candidates to apply. We are committed to embracing and building a team that represents a variety of cultures, backgrounds, perspectives, and skills. As with our mission to promote safe and peaceful communities, we at PeaceGeeks believe that diversity and inclusion make us stronger, whether that’s in our staff or in the communities where we work.