Administrative Coordinator

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JOB SUMMARY:

Primarily responsible for managing the front office of CTC, including intake of clients, inquiries and management of client data. Assist with planning and execution of program activities.

SPECIFIC RESPONSIBILITIES:

• Enter accurate and complete information into a database management system in order to track data and generate regular reports in a timely fashion.

• Serves as primary point of contact for program inquiries and applications.

• Schedules classrooms, facilities, and workshop presenters.

• Prepares correspondence for emails and marketing purposes.

• Creates the schedule for interview and intake appointments.

• Maintains an efficient filing system and assists with metric tracking and report preparation.

• Manages inventory of property, supplies, and office equipment.

• Greets visitors and prospective clients, responds to request for information, places and received phone calls and handles mail.

• Provide timely data information and reports to the Board as directed and required.

• Establishes and maintains all appropriate files.

• Other duties to support the organization as assigned.