Event Coordinator

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Global Paint for Charity is in search of an Events Administrative Coordinator to provide essential support to our Events team across various administrative and organizational initiatives. This role will also assist the local, national, and international Events teams in their endeavors.

Primary Duties and Responsibilities:

• Collaborate with the PR and Marketing Coordinator to establish new event schedules in the approved format.
• Coordinate event schedules, arrange meetings, create presentations, and manage all event arrangements.
• Assist the executive team in fulfilling and following up with event hosts, organizers, and sponsorships.
• Manage electronic and hard copy materials related to events.
• Provide analysis to the executive team regarding criteria for new and ongoing events.
• Support the team with research, database management, clerical tasks, and technical assistance.
• Assist with logistical aspects of event activities, including committee meetings, RSVP tracking, decor, auctions, shipping of event materials, and other related tasks.
• Aid the Executive team in reviewing and making recommendations for events-related contracts, as well as coordinating marketing, catering, transportation, and accommodations.
• Responsible for pre and post-event information on social media platforms.
• Manage donation processing forms.
• Provide event updates to the Web Department for event pages and social media outlets.
• Order supplies as needed.
• Perform other duties as assigned.

Qualifications:

• Passion for paint, colors, and helping the underserved.
• Availability for a minimum of 10-12 hours per week.
• Demonstrated skills and experience in fundraising.
• Experience with planning and implementing communications and marketing strategies desirable.
• Excellent verbal, presentation, and relational skills.
• Proficient research and writing skills.
• Strong time-management practices.
• High degree of professionalism with internal and external stakeholders.

Knowledge, Skills, and Abilities Required/Preferred:

• Ability to organize materials, pay attention to detail, and meet deadlines.
• Proven ability to manage multiple tasks independently.
• Creative, descriptive, technical, or factual writing ability.
• Team-oriented mindset and professionalism.
• Sense of urgency and commitment to quality.
• Proficiency with personal computers and software applications, including Word and Excel.
• Initiative, creativity, and poise.

If you are interested in this volunteer opportunity, please send your resume and cover letter to agomez@globalpaints.org with the position clearly stated in the subject line. Even if your education and background do not perfectly align with the listed qualifications, we encourage you to apply, and we will consider your application based on availability. Event planning experience is advantageous, and we welcome examples of successful events and campaigns in which you have been involved. The selected Event Coordinator Candidate will collaborate with our executive staff and Board of Directors to develop grant materials, strategies, and logistics to help further our organization's mission.