Event Coordinator

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Primary Duties and Responsibilities:

The Global Paint for Charity seeks an Events Administrative Coordinator to assist the Events team with various administrative and organizational events/initiatives. In addition, the Events Administrative Coordinator will support the local, national, and international Events teams.

Job Responsibilities:

• Along with the PR and Marketing Coordinator, set up all-new event schedules in the approved format.
• Coordinate the events’ schedule, organize meetings, create presentations, and process all event arrangements.
• Assist the Executive Team with fulfilling and following up with event hosts, organizers, and sponsorships.
• Manage and maintain the events of electronic materials and hard copies of documents.
• Provide the executive team analysis of criteria for new and ongoing events.
• Assists and supports the team with research, database, clerical, and technical tasks, including Board reports and other analyses as requested.
• Assist with logistics of event activities, such as committee meetings, RSVP tracking, decor and theme of events, auctions, shipping of event materials, and other activities.
• Assist the Executive team in reviewing and making recommendations for events-related contracts. In addition, responsibilities include coordination of marketing needs, catering, transportation, and accommodations.
• Responsible for pre and post-event information on social media.
• Manage and maintain processing forms for donations received.
• Provide Web Department event updates for event pages and social media outlets.
• Supply ordering as needed
• Other duties as assigned.

Qualifications:

• Has a passion for paint, colors and for helping the poor
• Minimum of 10-12 hours per week.
• Demonstrate skills and experience in fundraising.
• Experience with planning and implementing communications and marketing strategies desirable
• Excellent verbal, presentation, and relational skills; proficient research and writing skills; sound time-management practices; a high degree of professionalism with internal and external audiences

Knowledge, Skills, and Abilities Required/Preferred:

• Ability to organize materials pays attention to details, and meets deadlines
• Proven ability to manage multiple tasks while working independently
• Ability to write in a creative, descriptive, technical, or factual manner
• Work in a positive, team-oriented, and professional way with all organization staff while executing events
• A strong sense of urgency and commitment to get the job done quickly and with high quality
• Knowledge: Proficiency with personal computers and software applications, including Word and Excel; general familiarity with office equipment
• We have demonstrated initiative, creativity, and poise.

If you are interested in the above volunteer opportunity, please send your resume and cover letter to agomez@globalpaints.org with the position in the subject line. If your education and background are not on the above list, you can also send us your resume, cover letter, and your desired position. We will consider your application according to our availability. This Event Coordinator position is for a candidate who understands the art of persuasion and donor and volunteer cultivation. Event planning experience is a plus. Please supply examples of successful Events and campaigns in which you have been involved. The Event Coordinator Candidate will work with our executive staff and Board of Directors to develop grant materials, strategies, and logistics to help build and scale our organization.