Call for ACT-W Chicago Conference Planning Committee Members
Become a Planning Committee Member for ChickTech’s ACT-W Conference
ChickTech is a non-profit organization that is dedicated to retaining women in the technology workforce and increasing the number of women and girls pursuing technology based careers. We address retention, camaraderie in our community, and raise necessary funding through our ChickTech Career Events and ACT-W Conferences.
Our events and ACT-W conferences run on the energy of our volunteers who care about empowering women in technology. The ACT-W Chicago Conference is a happy hour and an annual one-day action-packed event where talented women can build skills, grow their community, and accelerate their career path by connecting with companies that truly fit them best. The conference includes speaking sessions, hands-on workshops, one-on-one coaching sessions, and more.
As a committee member, you’ll be a vital part of the ChickTech Leadership Team and help to create a welcoming and outstanding conference experience for about 250 participants from the Chicago Area. The planning experience is a unique opportunity to participate in the conference activities. ACT-W Chicago Planning Committee Members will be responsible for various conference duties such as sponsorship outreach, conference and speaker schedule development, event management, food and beverage planning, on-site logistics, and more.
What is expected of me?
As an ACT-W Planning Committee Member, you’ll be expected to be available for the entire conference planning up until the conference on October 19th - 20th, 2017.
Who can volunteer?
Anyone 18 and over
Open Planning Committee Positions
(Examples below, but please note that positions may fluctuate and/or overlap due to event needs)
Workshop & Speaker Event Manager
Finds industry leaders in Tech-related workspace to volunteer time / expertise to teach during ACT-W Event
Workshop leaders must have prior experience teach classes / workshops
Workshop leaders must be approved by Leadership team (Jenny)
Works with other Workshop team members to make sure we have a variety of workshops set up
Makes sure workshop leaders are committed (signed contracts) and have materials needed to run workshop / know their audience
Helps workshop leaders get set up on the day of the event
Liaison between workshop leader / ChickTech
Sponsorship Conference Manager
Helps team find Sponsorships / Partners (Company Sponsors, Food Sponsors, materials, SWAG, etc.)
Helps on the day of the event with Sponsors set up / Makes sure they have everything they need / know where to go
Defines level of sponsorship for each sponsor / what they are given / what they give us
Clearly communicates role of ACT-W / makes sure Company sponsor is looking to hire or at least share best practices / workshops
Works with Catering team or Marketing team to sync on sponsorships
Goal is to find 15 - 20 Sponsors
Catering Event Manager
Finds F&B and alcohol vendors to sponsor ChickTech for ACT-W Event: (October 19th - 20th)
Needed: Breakfast foods / drinks, Snacks, Lunch food / drinks, evening happy hour drinks / cocktails
Budget: $XX (TBD)
Owner of Everything: From logistics, to set up/ take down. Makes sure vendor has everything they need. Make sure tables are there for set up/take down. Make sure Ice, cups, utensils, napkins, trash bags, etc. are provided for smooth event.
Typically we use Panera Bread Company and please work with Jenny to begin working on this
Works with Jenny to oversee venue set up
Event Logistics Manager
Manages session room placement and needs (tables, chairs, AV, audio, etc)
Oversees set up, maintenance, and clean up/breakdown
Ensures signage placement and attendee directions are clear and concise
Ensures registration and swag areas are set up, maintained, and cleared for the event
Main contact for any on-site needs, last minute requirements, and overall conference flow
Event Volunteer Manager
Gathers team of volunteers to manage on the day of the event
Managers team on the day of ACT-W Event
Has list of who they will be in charge of managing on the day of the event
Works closely with other Event Volunteer Manager
Creates shirts for entire ACT-W Team
Social Media and Marketing Manager
Help with promoting the event via: Facebook, blogs, instagram, outreach to organizations / other nonprofits, colleges, companies.
Create list of groups to target; should provide value props and discounts for some cohorts
Help Manage all content of ChickTech Social Media Pages
- Work on Facebook Page for ACT-W Event (get XX amount of followers)
- Social Media / Blogging
- Event Planning / Management
- Marketing Strategy & Planning
- Group Facilitation
- Community Outreach
Good Match For
Requirements & Commitment
- Must be at least 18
- We anticipate 1 - 3 hours per week of remote work
- Being part of the Committee also requires volunteering at the HH and/or Conference (Oct 19 - 20th)
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