Call for ACT-W Chicago Conference Planning Committee Volunteers!

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Call for ACT-W Chicago Conference Planning Committee Members

Become a Planning Committee Member for ChickTech’s ACT-W Conference

ChickTech is a non-profit organization that is dedicated to retaining women in the technology workforce and increasing the number of women and girls pursuing technology based careers. We address retention, camaraderie in our community, and raise necessary funding through our ChickTech Career Events and ACT-W Conferences.

Our events and ACT-W conferences run on the energy of our volunteers who care about empowering women in technology. The ACT-W Chicago Conference is a happy hour and an annual one-day action-packed event where talented women can build skills, grow their community, and accelerate their career path by connecting with companies that truly fit them best. The conference includes speaking sessions, hands-on workshops, one-on-one coaching sessions, and more.

As a committee member, you’ll be a vital part of the ChickTech Leadership Team and help to create a welcoming and outstanding conference experience for about 250 participants from the Chicago Area. The planning experience is a unique opportunity to participate in the conference activities. ACT-W Chicago Planning Committee Members will be responsible for various conference duties such as sponsorship outreach, conference and speaker schedule development, event management, food and beverage planning, on-site logistics, and more.

What is expected of me?

As an ACT-W Planning Committee Member, you’ll be expected to be available for the entire conference planning up until the conference on October 19th - 20th, 2017.

Who can volunteer?

• Anyone 18 and over

Open Planning Committee Positions

(Examples below, but please note that positions may fluctuate and/or overlap due to event needs)

Workshop & Speaker Event Manager

• Finds industry leaders in Tech-related workspace to volunteer time / expertise to teach during ACT-W Event

• Workshop leaders must have prior experience teach classes / workshops

• Workshop leaders must be approved by Leadership team (Jenny)

• Works with other Workshop team members to make sure we have a variety of workshops set up

• Makes sure workshop leaders are committed (signed contracts) and have materials needed to run workshop / know their audience

• Helps workshop leaders get set up on the day of the event

• Liaison between workshop leader / ChickTech

Sponsorship Conference Manager

• Helps team find Sponsorships / Partners (Company Sponsors, Food Sponsors, materials, SWAG, etc.)

• Helps on the day of the event with Sponsors set up / Makes sure they have everything they need / know where to go

• Defines level of sponsorship for each sponsor / what they are given / what they give us

• Clearly communicates role of ACT-W / makes sure Company sponsor is looking to hire or at least share best practices / workshops

• Works with Catering team or Marketing team to sync on sponsorships

• Goal is to find 15 - 20 Sponsors

Catering Event Manager

• Finds F&B and alcohol vendors to sponsor ChickTech for ACT-W Event: (October 19th - 20th)

• Needed: Breakfast foods / drinks, Snacks, Lunch food / drinks, evening happy hour drinks / cocktails

• Budget: $XX (TBD)

• Owner of Everything: From logistics, to set up/ take down. Makes sure vendor has everything they need. Make sure tables are there for set up/take down. Make sure Ice, cups, utensils, napkins, trash bags, etc. are provided for smooth event.

• Typically we use Panera Bread Company and please work with Jenny to begin working on this

• Works with Jenny to oversee venue set up

Event Logistics Manager

• Manages session room placement and needs (tables, chairs, AV, audio, etc)

• Oversees set up, maintenance, and clean up/breakdown

• Ensures signage placement and attendee directions are clear and concise

• Ensures registration and swag areas are set up, maintained, and cleared for the event

• Main contact for any on-site needs, last minute requirements, and overall conference flow

Event Volunteer Manager

• Gathers team of volunteers to manage on the day of the event

• Managers team on the day of ACT-W Event

• Has list of who they will be in charge of managing on the day of the event

• Works closely with other Event Volunteer Manager

• Creates shirts for entire ACT-W Team

Social Media and Marketing Manager

• Help with promoting the event via: Facebook, blogs, instagram, outreach to organizations / other nonprofits, colleges, companies.

• Create list of groups to target; should provide value props and discounts for some cohorts

• Help Manage all content of ChickTech Social Media Pages

• Work on Facebook Page for ACT-W Event (get XX amount of followers)