Background: As the Mangrove Action Project (MAP) enters its 25 th year, the organization is undergoing a series of significant transitions at all levels. MAP’s co-founder and current co-director Alfredo Quarto is stepping down from being Executive Director (ED) to focus on program work, and co-director Sara Lavenhar will be taking over as the sole ED. Mrs. Lavenhar’s role is primarily organizational development and capacity building: developing internal structure and systems for policies and processes, increasing and improving technological solutions, expanding the fundraising program, and more.
MAP is a small organization, and currently Mrs. Lavenhar is the only staff person in the Seattle office, where she oversees a few volunteers. The load of work required for her position is significant and there is a need for an organized, motivated volunteer/intern to assist with administrative and program development work in the office.
Goals: To provide the MAP Co-director in Seattle with meaningful support in developing organizational capacity and advancing MAP’s mission. Provide the volunteer/intern with a productive learning experience in nonprofit management, as well as provide valuable training on systems like Salesforce as needed.
Reporting and Collaboration: The volunteer/intern will report to the Co-Executive Director in Seattle. Key collaborators include the Co-director in Port Angeles, international staff and volunteers, and members of the Board of Directors.
Responsibilities: Complete weekly and monthly tasks assigned by the Co-director. Tasks may include, but are not limited to:
- Salesforce database management, including data entry and cleanup
- Drafting and/or editing written materials such as email and letter appeals, grant proposals, internal policies, etc. in coordination with the Co-director
- Event/meeting planning and preparation of meeting materials
- Assist in the development and maintenance of job descriptions and evaluation
- Assist with volunteer and outreach coordination as required
- Assist the Co-director in the management and administration of projects and programs
- Handle requests for information and data and follow up with the appropriate staff member
- Ensure staff are notified in a timely manner of upcoming deadlines
- Assist with planning and conducting both education and fundraising campaigns through email, social media, blog posts/website updates and personal outreach
- Assist with website management as needed
Skills and Abilities:
- Communication - Possess excellent writing, editing, and speaking skills. Able to employ technology such as Vertical Response (or similar email systems like Constant Contact and MailChimp), social media platforms, etc.
- Proficiency with the Microsoft Office Suite, especially Outlook, Word and Excel
- Organization - Able to track tasks and project, organize and revise data, schedule appointments, and complete project tasks per predetermined deadlines. Able to adapt to shifting priorities and manage multiple deadlines
- Collaboration - Able to work cooperatively with a variety of individuals of varying positions and ages located internationally.
- Motivation - Able to work both independently and with a team, and able to problem-solve and propose solutions to staff and other volunteers.
- Familiarity with mangroves, international conservation and tropical ecosystems
- Experience in nonprofit management and/or fundraising and development, including grant writing
- Experience in information research and developing information materials
- Experience with project management
- Bilingual or multilingual is an asset
- Familiarity with Salesforce or similar CRM tools
- Familiarity with Wordpress
- Familiarity with Office 365
- Willingness to participate in and/or conduct public outreach events
- Willingness to propose new ideas, systems, or tools to the staff
- Program Management
- Basic Computer Skills
- Administrative Support
Good Match For
Requirements & Commitment
- Must be at least 18
- Orientation or Training
- 10 hours/week minimum, in office 1-2 days/week