Help Transform MAP as our Admin and Program Development Assistant!

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Background: As the Mangrove Action Project (MAP) enters its 25 th year, the organization is undergoing a series of significant transitions at all levels. MAP’s co-founder and current co-director Alfredo Quarto is stepping down from being Executive Director (ED) to focus on program work, and co-director Sara Lavenhar will be taking over as the sole ED. Mrs. Lavenhar’s role is primarily organizational development and capacity building: developing internal structure and systems for policies and processes, increasing and improving technological solutions, expanding the fundraising program, and more.

MAP is a small organization, and currently Mrs. Lavenhar is the only staff person in the Seattle office, where she oversees a few volunteers. The load of work required for her position is significant and there is a need for an organized, motivated volunteer/intern to assist with administrative and program development work in the office.

Goals: To provide the MAP Co-director in Seattle with meaningful support in developing organizational capacity and advancing MAP’s mission. Provide the volunteer/intern with a productive learning experience in nonprofit management, as well as provide valuable training on systems like Salesforce as needed.

Reporting and Collaboration: The volunteer/intern will report to the Co-Executive Director in Seattle. Key collaborators include the Co-director in Port Angeles, international staff and volunteers, and members of the Board of Directors.

Responsibilities: Complete weekly and monthly tasks assigned by the Co-director. Tasks may include, but are not limited to:

• Salesforce database management, including data entry and cleanup
• Drafting and/or editing written materials such as email and letter appeals, grant proposals, internal policies, etc. in coordination with the Co-director
• Event/meeting planning and preparation of meeting materials
• Assist in the development and maintenance of job descriptions and evaluation
• Assist with volunteer and outreach coordination as required
• Assist the Co-director in the management and administration of projects and programs
• Handle requests for information and data and follow up with the appropriate staff member
• Ensure staff are notified in a timely manner of upcoming deadlines
• Assist with planning and conducting both education and fundraising campaigns through email, social media, blog posts/website updates and personal outreach
• Assist with website management as needed

Skills and Abilities:

Required:

• Communication - Possess excellent writing, editing, and speaking skills. Able to employ technology such as Vertical Response (or similar email systems like Constant Contact and MailChimp), social media platforms, etc.
• Proficiency with the Microsoft Office Suite, especially Outlook, Word and Excel
• Organization - Able to track tasks and project, organize and revise data, schedule appointments, and complete project tasks per predetermined deadlines. Able to adapt to shifting priorities and manage multiple deadlines
• Collaboration - Able to work cooperatively with a variety of individuals of varying positions and ages located internationally.
• Motivation - Able to work both independently and with a team, and able to problem-solve and propose solutions to staff and other volunteers.

Desired:

• Familiarity with mangroves, international conservation and tropical ecosystems
• Experience in nonprofit management and/or fundraising and development, including grant writing
• Experience in information research and developing information materials
• Experience with project management
• Bilingual or multilingual is an asset
• Familiarity with Salesforce or similar CRM tools
• Familiarity with Wordpress
• Familiarity with Office 365
• Willingness to participate in and/or conduct public outreach events
• Willingness to propose new ideas, systems, or tools to the staff