Event Coordinator - 2017 Summer Internship

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Organization Description:

Rhode Island Free Clinic is a nationally-recognized & award-winning non-profit volunteer model that provides free comprehensive healthcare to approximately 2,000 uninsured, working poor adults in Rhode Island.

Internship Position Summary

Becoming an intern at the Clinic is a unique and beneficial opportunity to learn how this philanthropic model for health care delivery functions on a daily basis. Working closely with the Clinic’s signature Event Planning Committee and the Development Director, the Event Coordinator will help to ensure that all special event details are successfully managed plus learn how to cultivate, report and recognize the philanthropic involvement of the donor community in this event and other Development Office efforts.

The EC Intern will be exposed to best practices in philanthropy, including:

• Management of a six figure, annual fundraiser with an award program, live auction and 200 guests

• Maintaining highly personalized yet professional donor relations and communications

• Utilizing multiple features and benefits of Donor Perfect, online software for non-profits

• Securing and acknowledging event sponsors, including assisting with program booklet advertising

• Interacting with experienced professionals, loyal volunteers and community partners

Main Duties and Responsibilities:

• Donor maintenance, including acknowledgements, correspondence, updates and reporting

• Phone and/or emails with donors, sponsors, event guests, host and planning committee members

• Securing program booklet advertising, event guest list, and associated payments on time

• Finalization of auction item donations to ensure high visibility and advance promotion

• Assisting with recruitment and management of volunteers to complete event mailings.

• Drafting Constant Contact reminders and donor updates

• Refining position descriptions for volunteer assignments - for evening of the event.

• Ensuring accurate alphabetized RSVP list, so that name tags and program booklet assignments are correctly spelled and numbered.

Requirements & Qualifications

• Must be over the age of 18, with some post-secondary education preferred

• Detail oriented and highly organized

• Excellent telephone & interpersonal skills

• Prior success learning new software systems and programs

• Experience with Excel, Microsoft Word, Publisher and Constant Contact

• Demonstrated proficiency & accuracy with correspondence and record keeping.

Length of Service: Minimum 2.5-3 months - beginning in June. Flexible hours. No Fridays.

Supervisor: Lisa Wade, Marketing & Partner Relations VISTA: (401) 274-6347 ext.211 OR lwade@rifreeclinic.org