Manager of Conference/Events

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The National Alliance for the Advancement of Haitian Professionals (NAAHP) is seeking a new member for our team to serve as the Manager of Conference and Events. The position will be instrumental in supporting our conferences and events by working with professionals, colleagues, sponsors, senior leaders and members of the organization. Some of the duties include assisting with all organization events such as our Annual Conference, Networking Mixers, Symposium, and more. This position reports to the Director of Conference/Events.

TASK DESCRIPTION

• Creates a detailed calendar and timeline of all logistics for all events.
• Assists with the selection of Venue for conferences and events.
• Work with the Finance Department to insure revenue and expenses are reconciled.
• Works with Executive Management Team and local host committee to recruit speakers,moderators and develop program.
• Manages event registration.
• Manages hotel room block and other venue details while maintaining communication with venue POC from contracting to execution of event.
• Develops sponsorship deliverables and manages all sponsor benefits directly with corporate donors.
• Work closely with fundraising and donor relations on fundraising initiatives and event benefits associated with varying donor levels.
• Work closely with Communications Department to provide updated event information.
• Creates a supportive, respectful, and inspired group dynamic in all interactions with volunteers, content experts and staff.
• Develops plans for volunteers.
• Assigns task to different departments in regards to the conference.
• Performs other task as assigned by the Director of Conference/Events

MINIMUM REQUIREMENTS

• Bachelor's degree and 2+ years of relevant logistics and event management experience required, MA Preferred.
• Experience in collaborating with finance and program teams in the preparation of budgets.
• Ability to communicate effectively with a variety of audiences orally and in writing, including electronic media.
• Experience with sponsorships/partnerships is a bonus.
• Strong analytical and problem solving skills.
• Good time management skills and proactive approach.
• Comfortable with working in a virtual environment and highly organized.
• Proficient in Microsoft Office