Board Secretary Position


Cause Areas


Mon Jan 30, 2017 07:00 PM - Fri Mar 31, 2017


54094 Majestic Lane # 138Fairfax, VA 22033


The Secretary supports the organization's mission to enable shelters to save lives; records meeting minutes, ensures their accuracy and availability; proposes policies and practices; submits various reports to the Board; serves as a voting member of the Board of Directors; fulfills any other requirements of a Director and Officer.


  • Ensures records of the organization are maintained as required by law

  • Gives proper notice of meetings and timely distribution of materials such as agendas and minutes

  • Plays a critical role in fostering volunteer communication through proper management (managing form submissions)

  • Maintains accurate documentation and meets legal requirements such as annual filing deadline

  • Reviews and updates documents as necessary

    Board Responsibilities;

  • Helps oversee the organization's programs

  • Ensures that best practices are followed

  • Helps manage volunteer and fundraising activities

  • Participates in Board Meetings as a voting member

    Additional Specific Duties:


    The secretary is responsible for ensuring that accurate minutes of meetings are taken and approved Minutes should include at a minimum:

  • date, time, location of meeting;

  • list of those present and absent;

  • list of items discussed;

  • list of reports presented;

  • text of motions presented and description of their disposition

    The Secretary signs a copy of the final, approved minutes and ensures that this copy is maintained in the corporate records.

    Custodian of Records

    The secretary ensures that the records of the organization are maintained as required by law and made available when required by authorized persons. These records may include founding documents, (eg. letters patent, articles of incorporation), lists of directors, board and committee meeting minutes financial reports, and other official records.

    Membership Records

    The Secretary ensures that official records are maintained of members of the organization and Board. He/She ensures that these records are available when required for reports, elections, referenda, other votes, etc.


    The Secretary ensures that an up-to-date copy of the bylaws is available at all meetings.


    The Secretary ensures that proper notification is given of directors' and members' meetings as specified in the bylaws. The Secretary manages the general correspondence of the Board of Directors except for such correspondence assigned to others.


  • Data Entry
  • Office Management
  • Executive Admin
  • Animal Care / Handling
  • Management
  • Administrative Support

Good Match For

People 55+ Group

Requirements & Commitment

  • Driver's License Needed
  • Orientation or Training
  • At lease 2 hrs a week time commitment
  • Must attend monthly board meetings

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