The Secretary supports the organization's mission to enable shelters to save lives; records meeting minutes, ensures their accuracy and availability; proposes policies and practices; submits various reports to the Board; serves as a voting member of the Board of Directors; fulfills any other requirements of a Director and Officer.
Ensures records of the organization are maintained as required by law
Gives proper notice of meetings and timely distribution of materials such as agendas and minutes
Plays a critical role in fostering volunteer communication through proper management (managing form submissions)
Maintains accurate documentation and meets legal requirements such as annual filing deadline
Reviews and updates documents as necessary
Helps oversee the organization's programs
Ensures that best practices are followed
Helps manage volunteer and fundraising activities
Participates in Board Meetings as a voting member
Additional Specific Duties:
The secretary is responsible for ensuring that accurate minutes of meetings are taken and approved Minutes should include at a minimum:
date, time, location of meeting;
list of those present and absent;
list of items discussed;
list of reports presented;
text of motions presented and description of their disposition
The Secretary signs a copy of the final, approved minutes and ensures that this copy is maintained in the corporate records.
Custodian of Records
The secretary ensures that the records of the organization are maintained as required by law and made available when required by authorized persons. These records may include founding documents, (eg. letters patent, articles of incorporation), lists of directors, board and committee meeting minutes financial reports, and other official records.
The Secretary ensures that official records are maintained of members of the organization and Board. He/She ensures that these records are available when required for reports, elections, referenda, other votes, etc.
The Secretary ensures that an up-to-date copy of the bylaws is available at all meetings.
The Secretary ensures that proper notification is given of directors' and members' meetings as specified in the bylaws. The Secretary manages the general correspondence of the Board of Directors except for such correspondence assigned to others.
- Data Entry
- Office Management
- Executive Admin
- Animal Care / Handling
- Administrative Support
Good Match For
People 55+ Group
Requirements & Commitment
- Driver's License Needed
- Orientation or Training
- At lease 2 hrs a week time commitment
- Must attend monthly board meetings