Leadership Board Opportunity: Secretary of the Board

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The Princess Project Los Angeles is in its first year as a Princess Project non-profit location and we are recruiting for our Leadership Board. We are actively seeking a Secretary for our Los Angeles leadership board for a minimum 2-year commitment.

The Secretary is literally the right hand of the President of the Board, filling in as needed when the President cannot be at an event or representing The Princess Project Los Angeles in lieu of the President when required. Responsibilities include:
* Assists President with management of monthly meetings, and volunteer/chapter events
* Takes notes at monthly meetings; distributes minutes promptly after each meeting
* Manages and distributes all incoming mail/email to appropriate leadership team member(s)
* Manages overall administrative duties for chapter Leadership team
* Facilitates lease and insurance coverage (with input from President and sign-off from BOD)
* Co-mange recruitment and training process of all leadership volunteers and committee members
* Ensures Leadership team and Committee Chairs are meeting monthly or as needed with their volunteer committees
* Collecting all monthly reports from Committee Chairs as documents of record and for President's review
* Manages princessproject.org email addresses for leadership team
* Second line final approval of all expenses in President’s absence
* Check-writing authority for The Princess Project, Los Angeles location in President’s absence
* Ensures and verifies leadership coverage for each day of dress giveaway events, special events, and fundraisers including setup and clean up
* Attends monthly leadership board meetings
* Attends all dress giveaway events and special events (can split with the President)
* Attends all fundraising events
* Hospitality responsibilities (as denoted under Hospitality)

Hospitality Duties
* Leadership Team Members are responsible for writing thank you notes to the volunteers working under their committee
* Leadership Team Members who work directly with Community Liaisons are responsible for ensuring they write thank you notes to their community volunteers
* Leadership Team Members are responsible for attending the yearly Volunteer Thank-you event
* Leadership Team Members are responsible for nominating one volunteer per committee and coordinating with Community Liaisons to determine outstanding community volunteers who have gone above and beyond annually for the yearly volunteer thank you event
* Leadership Team Members are responsible for coordinating the annual volunteer gift to those outstanding volunteers

The time committment for this role during these formative years varies per month but averages 10-15 hours a month except during prom season (March-May) where an additional one to three weekends of time may be needed at various dress giveaway events. Each year, we have a three day planning meeting for the upcoming year in July that is required for all board members.