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Administrative Assistant

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  • 40 people are interested

FACTR is looking for multiple responsible Administrative Assistants to perform a variety of admisistrative and clerical tasks. Duties of the Admistrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our agency's general acitivities.

Responsibilities include: making meeting arrangements, preparing reports and maintaining appropriate filing systems. THe ideal candidate will have excellent oral and written comunication skills and be able to organize their work using tools like MS Excel and Word, and other office equipment. If you also have previous experience as a secretary or Executive Administrative Assistant and familiarity with non-profits, we'd like to meet you!

Specific Responsibilities:

  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute email, correspondence memos, letters, faxes, forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal & expternal clients
  • Liaise with other administrative assistnts to handle requests and queries


  • Proven experience as an Administrative assistant or Office Admin Assistant
  • Knowledge of office management systems and procedures
  • Working knowledge of of offices equirpment (printers, fax machines)
  • Proficiency in MS Office suite (MS Excel and PowerPoint, in particular)
  • Excellent time management; ability to prioritize work
  • Attention to detail & problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multitask
  • High School degree; additional qualifications a plus

One individual in this role will have the opportunity to directly support the Immigration Hardship Center (IHC).

College students welcome.

35 More opportunities with FACTR

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453 W SAN CARLOS ST., San Jose, CA 95110, US

Mission Statement

A multi-cultural, service, research and training center for the promotion of resilience in refugees and immigrants


The specific purpose of this corporation is for service, research and training:

  1. To provide counseling, psycho- educational services and cultural awareness programs for newcomer families and their children that is respectful of ethnic values and diverse views, including State Laws pertaining to Child Protection, Domestic Violence, Educational, Immigration and other areas.
  2. To provide a setting for professionals who work with stressed families in newcomer and other circumstances to gain knowledge and skills to help them be effective in their work.
  3. To develop a knowledge base for dissemination of practices, methods and concepts for use in the broad mental health and Social Services field.
Advocacy & Human Rights
Immigrants & Refugees


We'll work with your schedule.


This is a Virtual Opportunity, with no fixed address.


  • Data Entry
  • Basic Computer Skills
  • Google Apps
  • Microsoft Office Suite
  • Administrative Support
  • Customer Service


  • People 55+


  • 10 hours per week

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