FACTR is looking for multiple responsible Administrative Assistants to perform a variety of admisistrative and clerical tasks. Duties of the Admistrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our agency's general acitivities.
Responsibilities include: making meeting arrangements, preparing reports and maintaining appropriate filing systems. THe ideal candidate will have excellent oral and written comunication skills and be able to organize their work using tools like MS Excel and Word, and other office equipment. If you also have previous experience as a secretary or Executive Administrative Assistant and familiarity with non-profits, we'd like to meet you!
Answer and direct phone calls
Organize and schedule appointments
Plan meetings and take detailed minutes
Write and distribute email, correspondence memos, letters, faxes, forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Submit and reconcile expense reports
Provide general support to visitors
Act as the point of contact for internal & expternal clients
Liaise with other administrative assistnts to handle requests and queries
Proven experience as an Administrative assistant or Office Admin Assistant
Knowledge of office management systems and procedures
Working knowledge of of offices equirpment (printers, fax machines)
Proficiency in MS Office suite (MS Excel and PowerPoint, in particular)
Excellent time management; ability to prioritize work
Attention to detail & problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask
High School degree; additional qualifications a plus
One individual in this role will have the opportunity to directly support the Immigration Hardship Center (IHC).
A multi-cultural, service, research and training center for the promotion of resilience in refugees and immigrants
The specific purpose of this corporation is for service, research and training:
To provide counseling, psycho- educational services and cultural awareness programs for newcomer families and their children that is respectful of ethnic values and diverse views, including State Laws pertaining to Child Protection, Domestic Violence, Educational, Immigration and other areas.
To provide a setting for professionals who work with stressed families in newcomer and other circumstances to gain knowledge and skills to help them be effective in their work.
To develop a knowledge base for dissemination of practices, methods and concepts for use in the broad mental health and Social Services field.
Advocacy & Human Rights
Immigrants & Refugees
We'll work with your schedule.
This is a Virtual Opportunity, with no fixed address.