Under the supervision of the Alzheimer’s Association Connecticut Chapter Statewide Walk Director, the office assistant will perform myriad office activities to help assist and support the Regional Event Planner as well as other statewide Regional staff to ensure an effective and efficient office environment at the Regional Office in Norwalk, Connecticut.
ESSENTIAL JOB FUNCTIONS:
Manage the day-to-day administrative operations at the Norwalk, CT office, including but not limited to welcoming visitors and constituents, ordering of office supplies, maintaining an orderly and organized office space and environment, organizing and maintaining files and records, fulfilling all photocopying needs, maintaining necessary stock levels of brochures and other Chapter-related materials and act as the liaison between facilities and office management.
Provide all database management support to the Region and, as applicable, the state, utilizing Convio, Walk Central, Sign-up Genius, RivALZ, etc.....
In support of the Fairfield County Walk to End Alzheimer’s (WTEA)
Administer, manage, and document all welcome calls to newly registered Team Captains
Ensure that all WTEA information is disseminated to appropriate staff members and volunteers and answer any questions pertaining to this information/data
Set-up and attend all WTEA meetings; responsible for taking and issuing meeting minutes to Walk Chair
Respond for all requests for Walk fundraising materials and arrange for receipt of materials by constituents
Participate and play a designated leadership role on the day of the Fairfield County WTEA
Coordinate all administrative details pertaining to wrap around and other Chapter-sponsored events in the Region, including accepting and managing RSVP’s, outreach calls to increase attendance, answering event questions and all necessary logistics and supply support
Issue or support all post-event communication and correspondence to donors, constituents and/or volunteers, including thank you notes, phone calls, etc.....
Handle initial inquiries for supporter and/or partnership events, gathering baseline information, issuing Supporter Event Agreement forms as appropriate, documenting requests and ensuring that all Alzheimer’s Association property is returned upon completion of event.
Manage special projects and conduct research
Prepare and edit reports, newsletters, and presentations
Act as liaison between staff and volunteers
Plan and schedule various meetings and conferences
Organize and prepare expense reports for various staff members
Proficiency with Microsoft Office applications, especially Word, Excel, and Power Point.
Understanding and knowledge of how to navigate databases and web-based software
Proficiency with Google and Google Drive
Proven ability to solve problems and work effectively with staff and volunteer populations
Superb written communication and presentation skills
Ability to manage multiple priorities and utilize resources efficiently and effectively to meet numerous deadlines
Ability to work effectively with diverse populations
High level of integrity, diplomacy and initiative
Ability to work evenings and weekends as needed
Must have ability to travel by automobile.
This is not meant to be an exhaustive list of job duties. Essential elements may change when necessary.
High volume of public contact
Travel by car to attend meetings, issue and gather supplies, etc.....
Ability to perform job functions during periods of high volume or tight deadlines