Provide personal administrative support and assistance to Executive Director and assist Board Secretary.
Main Job Tasks and Responsibilities
- prepare and edit correspondence, communications, presentations and other documents
- design and maintain databases
- file and retrieve documents and reference materials
- conduct research, collect and analyses data to prepare reports and documents
- manage and maintain executives' schedules, appointments and travel arrangements
- arrange and co-ordinate meetings and events
- record, transcribe and distribute minutes of meetings
- monitor, screen, respond to and distribute incoming communications
- answer and manage incoming calls
- receive and interact with incoming visitors
- liaise with internal staff at all levels
- interact with external clients
- co-ordinate project-based work
- review operating practices and implement improvements where necessary
- supervise, coach and train lower level staff
Education and Experience
- proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
- knowledge of standard office administrative practices and procedures
- Bachelor’s degree is an advantage not a must
- organizational and planning skills
- communication skills
- information gathering and monitoring skills
- problem analysis and problem solving skills
- judgment and decision-making ability
- team member
- attention to detail and accuracy
- verbal and written communication skills
- attention to detail
- planning and organizing
- time management
- interpersonal skills
- customer-service orientation
Submit resume as a single .pdf document.
Application filename should read: First name Last name -Assistant Needed
LaMar Yarborough (Executive Director)
We strongly support inclusiveness and encourage immigrants, refugees, LGBTQ+, individuals with (dis)abilities, and traditionally marginalized communities to apply.
- Office Management
- Executive Admin
- Data Entry
- Administrative Support
- Office Reception
Good Match For
People 55+ Group
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