Secretary Needed for Board

Cause Areas


Sat Feb 25, 2017 - Sun Apr 30, 2017


4572 Elam RdStone Mountain, GA 30083


Job Description

The board's secretary provides members with required meeting notices, prepares agendas and provides guidance on proper meeting procedures. The secretary takes minutes at board meetings, or designates a person for the task, and reviews and distributes the approved minutes. The secretary prepares and maintains board records, such as minutes and committee reports, and ensures the accuracy and security of the records. The secretary also will be responsible for filing the annual government reports to maintain the active status of the H.Y.P.E. to Empower, Inc.The secretary is prepared to assume the leadership role when the president and vice president are unavailable.

Main Job Tasks and Responsibilities

1. Meetings

  • Sourcing agenda items from Chair and board members
  • Circulating agendas and reports
  • Circulating approved minutes

2. Records and administration

  • Keeping up-to-date contact details (i.e. names, addresses and telephone numbers) for the Board and (where relevant) ordinary members of the organization.
  • Filing minutes and reports
  • Compiling a data base of names and addresses that are useful to the organization
  • Keeping a record of the organization’s activities
  • Keeping a diary of future activities

3. Legal requirements

  • Looking after the organization’s constitution and other company documents
  • Monitoring company law requirements and the organization complies with them

4. Communication and correspondence

  • Responding to, and filing, all board correspondence
  • Keeping an archive of all the organization’s publications (e.g. leaflets or newsletters)
  • Keeping stakeholders informed of the activities and future programs of the organization, including members, sponsors, the press and the public

Education and Experience

  • relevant training or qualification
  • knowledge and experience of relevant software applications - spreadsheets, word processing, and database management
  • knowledge of administrative and clerical procedures
  • knowledge of business principles
  • proficient in spelling, punctuation, grammar and other English language skills
  • proven experience of producing correspondence and documents
  • proven experience in information and communication management
  • required typing speed

Key Competencies

  • verbal and written communication skills
  • attention to detail
  • confidentiality
  • planning and organizing
  • time management
  • interpersonal skills
  • customer-service orientation
  • initiative
  • reliability
  • stress tolerance

Board Secretary Blog

We strongly support inclusiveness and encourage immigrants, refugees, LGBTQ+, individualswith (dis)abilities, and traditionally marginalized communities to apply.

Submission Guidelines

Submit a cover letter and resume as a single .pdf document.

Application filename should read: First name Last name - Secretary Needed for Board

Submit to:

LaMar Yarborough (Executive Director)

(678) 902-4973

After you submit information you will receive a board brochure. The board brochure with cover:

Benefits, Responsibility and Authority, Major responsibilities, Meetings and time commitment, Expectations of board members, Term, General Duties, Time commitment Legal / Financial commitments

We strongly support inclusiveness and encourage immigrants, refugees, LGBTQ+, individuals with (dis)abilities, and traditionally marginalized communities to apply.


  • Data Entry
  • Program Management
  • Budgeting
  • Reading / Writing
  • Executive Admin
  • Administrative Support

Good Match For

People 55+ Group

Requirements & Commitment


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