Grassroots HIV+ Youth Org Seeks HYPEr-Organized Secretary for BoD


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ORGANIZATION

Cause Areas

When

Sat Mar 17, 2018 - Mon Apr 30, 2018

Where

1530 DeKalb Ave NE AAtlanta, GA 30307

About

We strongly support inclusiveness and encourage immigrants, refugees, LGBTQ+, individuals with (dis) abilities, and traditionally marginalized communities to apply.


Job Description

The board's secretary provides members with required meeting notices, prepares agendas and provides guidance on proper meeting procedures. The secretary takes minutes at board meetings, or designates a person for the task, and reviews and distributes the approved minutes. The secretary prepares and maintains board records, such as minutes and committee reports, and ensures the accuracy and security of the records. The secretary also will be responsible for filing the annual government reports to maintain the active status of the H.Y.P.E. to Empower, Inc.The secretary is prepared to assume the leadership role when the president and vice president are unavailable.

In this advocacy, our efforts may be great, but they are not enough yet. We are a young organization and our immediate goals is to build the foundation in which we plan to kick start our initiatives in communities in Atlanta.

Our programs at HYPE, which involve community service, HIV education and care, and self and social empowerment, should materialize today to ensure sustainability and long-term benefits. Your knowledge and skills can help us make that possible.

Main Job Tasks and Responsibilities

1. Meetings

  • Sourcing agenda items from the Chair and board members
  • Circulating agendas and reports
  • Circulating approved minutes

2. Records and administration

  • Keeping up-to-date contact details (i.e. names, addresses and telephone numbers) for the Board and (where relevant) ordinary members of the organization.
  • Filing minutes and reports
  • Compiling a data base of names and addresses that are useful to the organization
  • Keeping a record of the organization’s activities
  • Keeping a diary of future activities

3. Legal requirements

  • Looking after the organization’s constitution and other company documents
  • Monitoring company law requirements and the organization complies with them

4. Communication and correspondence

  • Responding to, and filing, all board correspondence
  • Keeping an archive of all the organization’s publications (e.g. Leaflets or newsletters)
  • Keeping stakeholders informed of the activities and future programs of the organization, including members, sponsors, the press and the public

Key Competencies

  • verbal and written communication skills
  • Attention to detail
  • Confidentiality
  • Planning and organizing
  • Time management
  • Interpersonal skills
  • Customer-service orientation
  • Initiative
  • Reliability
  • Stress tolerance

Board Secretary Blog

We strongly support inclusiveness and encourage immigrants, refugees, LGBTQ+, individuals with (dis) abilities, and traditionally marginalized communities to apply.

Submission Guidelines

Submit a cover letter

The application file name should read: First name Last name - Secretary for Board Title.

Submit to:

For faster response, please send your interest to: Will Wheaton: will.wheaton@hype2empower.org

We strongly support inclusiveness and encourage immigrants, refugees, LGBTQ+, individuals with (dis)abilities, and traditionally marginalized communities to apply.

Skills

  • Data Entry
  • Executive Admin
  • Reading / Writing
  • Critical Thinking
  • Multi-Tasking
  • Group Facilitation

Good Match For

N/A

Requirements & Commitment

  • Must be at least 21
  • Orientation or Training

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