Administrative Assistant to Executive Director

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Under the direct supervision of the Executive Director for Passion for Life, Inc., this position provides administrative and secretarial support for the Executive Director. In addition to typing, filing and scheduling, performs duties such as coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. Also, answers routine correspondence and deals with a diverse group of external contacts, as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

Essential Functions

• Schedules and organizes complex activities such as meetings, conferences and department activities for all members of the department.

• Organizes and prioritizes large volumes of information and calls.

• Drafts written responses or replies by phone or e-mail when necessary. Responds to regularly occurring requests for information

• Works in cooperation with other volunteers in the organization.

• Acts as a liaison with other departments and outside agencies.

• Works independently and within a team. Acts as lead, at the request of the Executive Director, on projects that may include: planning and coordinating multiple presentations, disseminating information, coordinating direct mailings, creating brochures.

• Types and designs general correspondences, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.

In order to be considered for this position, please apply at https://jobsp4l.has-jobs.com/0/1