Celebrating Hope Gala Committee Opportunity - Silent & Live Auction Committee Member

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Alzheimer’s Association Connecticut Chapter Volunteer Opportunity, Silent & Live Auction Chair

Volunteer Job Description: Silent & Live Auction Committee Member, Celebrating Hope

Location: Fairfield County

Division/Department: Development / Special Events

Reports to: Tori Vigorito, Events Director

Event Specifics: Celebrating Hope is about creating an evening to inspire people to believe, hope, and help make a difference in the fight against Alzheimer’s disease. We are poised and ready to take our 5 th year to the next level.

The silent and live auction contributed over $50,000 to overall event growth last year. This year we want to refine the way we solicit items and introduce a new electronic bidding system.

General Committee Meetings: TBD - based on discussion with co-chairs and 2017 confirmed committee members

Planning timeframe: December - June 2017 (Event Date Friday, May 5th)

Auction Objective: A group of 10+ volunteers to solicit, secure and package silent auction items (~50 packages, ~150 items).

Event Objectives

Guests: 500 guests

Dollars: $500,000

Awareness: Spread awareness of the disease statistics and the Alzheimer’s Association.

Committee Role Opportunities

Strategic Package Creator

• Write auction package ideas
• List specific items to request (to be distributed to our auction solicitors)
• Collaborate with event co-chairs and Tori Vigorito to ensure alignment with overall staff objectives
• We are looking to create around 40 packages total with assistance from committee and staff.

Auction Solicitors

• Contact list of auction item donors and request support for our 2017 event (Forms provided)
• Follow up with donor to help secure the item and work with auction chair to determine where to keep the items
• Thank donor for their support
• Keep records of everything confirmed, outstanding and collected in google drive.

Electronic Bidding Support

• Help record all auction items in the online electronic bidding system
• Work closely with 501 Auction

Writer

• Help write our package ideas into an appealing marketing pitch that can appear on the auction bid sheets
• Aiming to have 40 packages and signing up for this does not mean having to write them all!

Auction Road Warrior

• Help pick up auction items and drop off at designated location (location TBD)
• Timing: On and off between December and the end of April. Will likely ramp up the first two weeks of April
• Some auction solicitors may prefer to do the pick up

Background

• Experience with project management (Ability to lead and delegate)
• Knowledge of Fairfield County

Skills

• Experience with Microsoft Office
• Organized / Attention to timeline and details
• Ability to collaborate