Celebrating Hope Gala Committee Opportunity - Silent & Live Auction Chair

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Alzheimer’s Association

Connecticut Chapter

Volunteer Opportunity

Silent & Live Auction Chair

Volunteer Job Description: Silent & Live Auction Chair, Celebrating Hope

Location: Fairfield County

Division/Department: Development / Special Events

Reports to: Tori Vigorito, Events Director

Event Specifics: Celebrating Hope is about creating an evening to inspire people to believe, hope, and help make a difference in the fight against Alzheimer’s disease. We are poised and ready to take our 5 th year to the next level.

The silent and live auction contributed over $50,000 to overall event growth last year. This year we want to refine the way we solicit items and introduce a new electronic bidding system.

General Committee Meetings : TBD - based on discussion with co-chairs and 2017 confirmed committee members

Planning timeframe : December - June 2017 (Event Date Friday, May 5th)

Auction Objective: Manage a group of 10+ volunteers to solicit, secure and package silent auction items (~50 packages, ~150 items).

Event Objectives

Guests : 500 guests

Dollars: $500,000

Awareness: Spread awareness of the disease statistics and the Alzheimer’s Association.

Essential Duties and Responsibilities:

· Partners with Staff, Celebrating Hope Co-Chairs and committee in the planning and execution of the auction (live & silent)

· Liaison between auction solicitor volunteers and co-chairs

· Manages, oversees and trains the auction solicitor volunteers (Required documentation, list of auction items, etc)

· Delegates the auction checklist to the auction solicitor volunteers

· Follows-up with auction solicitor volunteers to assess how the solicitation is going

· Reports silent auction item status to event chairs and special events director on a regular basis

· Develops and helps execute a plan to store and package auction items

· Ensure thorough documentation of auction donor forms and inputs into an online system (google drive) for careful tracking

· Oversee upload of items/packages to 501Auctions software tool

· Partners with event chairs to determine required auction marketing materials

· Available to attend leadership meetings with event chairs

Background

· Experience with project management (Ability to lead and delegate)

· Knowledge of Fairfield County

Skills

· Experience with Microsoft Office

· Organized / Attention to timeline and details

· Ability to collaborate

Volunteer Job Description: Silent & Live Auction Co-Chair, Celebrating Hope

Location: Fairfield County

Division/Department: Development / Special Events

Reports to: Lexi Rodriguez, Special Events Director

Event Specifics: Celebrating Hope is about creating an evening to inspire people to believe, hope, and help make a difference in the fight against Alzheimer’s disease. We are poised and ready to take our 4 th year to the next level.

The silent and live auction contributed over $50,000 to overall event growth last year. This year we want to refine the way we solicit items and introduce a new electronic bidding system.

General Committee Meetings : TBD - based on discussion with co-chairs and 2015 confirmed committee members

Planning timeframe : November - June 2016 (Event Date Friday April 29 th)

Auction Objective: Manage a group of 10+ volunteers to solicit, secure and package silent auction items (~50 packages, ~150 items). Packages and item list supplied by co-chairs

Event Objectives

Guests : 500 guests (2014: 425)

Dollars: $300,000 (2015: 240,000), 50% growth year over year

Awareness: Spread awareness of the disease statistics and the Alzheimer’s Association

Essential Duties and Responsibilities:

· Partners with Staff, Celebrating Hope Co-Chairs and committee in the planning and execution of the auction (live & silent)

· Liaison between auction solicitor volunteers and co-chairs

· Manages, oversees and trains the auction solicitor volunteers (Required documentation, list of auction items, etc)

· Delegates the auction checklist to the auction solicitor volunteers

· Follows-up with auction solicitor volunteers to assess how the solicitation is going

· Reports silent auction item status to event chairs and special events director on a regular basis

· Develops and helps execute a plan to store and package auction items

· Ensure thorough documentation of auction donor forms and inputs into an online system (google drive) for careful tracking

· Partners with event chairs to determine required auction marketing materials

· Available to attend leadership meetings with event chairs

Background

· Experience with project management (Ability to lead and delegate)

· Knowledge of Fairfield County

Skills

· Experience with Microsoft Office

· Organized / Attention to timeline and details

· Ability to collaborate