Volunteer Chief Vice President Operating Officers

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Position Description

Women of Color on the Move
Volunteer Vice President Operating Officers

Organization

The mission of Women of Color on the Move is committed to helping women succeed and soar in their many responsibilities to themselves, their families, and their community.

Position

COO roles-and the organizational structures in which COOs operate-are highly varied across organizations and even within organizations over time. The way a COO’s responsibilities are defined differs significantly depending on the organization’s strategic imperatives, design, history, and culture, as well as the strengths and weaknesses of the executive director, COO, and other key leaders. Reporting to the president and serving as an integral member of the senior management team, the Vice President of Finance and Operations (VP) will be responsible for the development of Women of Color on the Move Nonprofit’s financial management strategy and contribute to the development of the organization’s strategic goals. In addition to the strategic components, the VP will be charged with developing and implementing more sophisticated policies and procedures both in the finance and general operational realms. This is an outstanding opportunity for a finance executive with operational experience and a proven track record of creative problem-solving and change management to join in a high-growth, mission-driven organization.

Job description of a Chief Operating Officers/ Board Secretary

• Attend all board meetings
• Serve on the executive committee if one exists
• Ensure the safety and accuracy of all board records
• Review board minutes
• Assume responsibilities of the chair in the absence of the board chair, chair-elect, and vice chair
• Provide notice of meetings of the board and/or of a committee when such notice is required
• Over fundraising for the organization

Position

Women of Color on the Move non-profit has been growing steadily and is now seeking to dramatically accelerate growth. The board and executive director (ED) are looking for a mission-focused, seasoned, strategic, and process-minded leader with experience scaling an organization, leading an executive management team, and developing a performance culture among a group of diverse, talented individuals. The COO must be a leader who is able to help others at Women of Color on the Move deliver measurable, cost-effective results that make the vision a reality. Importantly, the successful COO will have the skills, sensitivity, and personal confidence to tap into the power that each member of the team brings to this mission. While it is essential that the COO bring efficient and effective systems to increase the productivity of the organization, is it also critical that the team retain the creative spark that drives the Women of Color on the Move concept.

Responsibilities

Reporting to the Founder and CEO of Women of Color on the Move Nonprofit, the Vice president of COO will lead all internal operations and will have the following responsibilities:

• Working in partnership with the Founder and CEO , create the strategic five-year plan and implement new processes and approaches to achieve it
• Serve as the internal leader of the organization:
• Coordinate the annual operations plan and budget
• Lead the performance management process that measures and evaluates progress against goals for the organization
• Provide for all staff a strong day-to-day leadership presence; bridge national and regional operations and support an open-door policy among all staff
• Lead and manage the organization’s vice presidents, who have the following responsibilities:
• Site Development
• Raise local funds
• Build local fund raising and sales infrastructures within local offices
• Generate sufficient local revenue to cover local costs
• Increase fee-for-service contracts
• Identify geographic growth opportunities and priorities
• Communicate the branded message internally and externally
• Program

• Increase key impact measurements
• Ensure that all programmatic partners renew their contracts
• Develop curriculum, tools, and training that meet cost guidelines
• Finance, Technology, and Human Resources
• Produce and implement a Balanced Scorecard metric throughout the organization
• Cultivate the values of Women of Color on the Move within the organization
• Instill a human capital development and "coaching" culture within Women of Color on the Move; upgrade human resources functions including: training, development, compensation and benefits, employee relations, performance evaluation and recruiting
• Develop an accounting system that provides the organization with quick access to financial information and enables strategic budgeting
• Analyze the current technology infrastructure and scope out the next level of information technology and financial systems that support the growth of specific programs and the organization overall
• Fund Raising-function reports to ED; dotted-line reporting to COO on:
• Budgeting
• Development and implementation of systems for reporting, measurement and supporting local revenue generation
• Administrative aspects including proposal preparation and granting writing
• Work with the national board of directors: present to the board at quarterly meetings and serve on several board committees

Key Qualifications

As a prerequisite, the successful candidate must believe in the core values of Women of Color on the Move and be driven by the mission. The candidate should demonstrate a passion for breaking new ground to lead social change. Beyond that, we are seeking a candidate that has proven experience in scaling a multi-site organization and a demonstrated ability to both lead and build the capabilities of a driven, bright, diverse team.

The successful candidate will most likely have had management experience with a for-profit organization. As noted, this is an organization driven by the values of its people, so experience in managing a "values-driven" organization will be highly prized. Additional requirements are:

• Results-proven track record of exceeding goals and a bottom-line orientation; evidence of the ability to consistently make good decisions through a combination of analysis, wisdom, experience, and judgment; high level of business acumen including successful P&L management; the ability to balance the delivery of programs against the realities of a budget; and problem solving, project management, and creative resourcefulness
• Strategic Vision and Agility-ability to think strategically, anticipate future consequences and trends, and incorporate them into the organizational plan
• Capacity Building-ability to effectively build organization and staff capacity, developing a top-notch workforce and the processes that ensure the organization runs smoothly
• Leadership and Organization-exceptional capacity for managing and leading people; a team builder who has experience in scaling up organizations; ability to connect staff both on an individual level and in large groups; capacity to enforce accountability, develop and empower top-notch leaders from the bottom up, lead from the top down, cultivate entrepreneurship, and learn the strengths and weaknesses of the team so as to put people in a position to succeed
• Action Oriented-enjoys working hard and looks for challenges; able to act and react as necessary, even if limited information is available; not afraid to take charge of a situation; can overcome resistance to leadership and take unpopular stands when necessary
• General Management-thorough understanding of finance, systems, and HR; broad experience with the full range of business functions and systems, including strategic development and planning, budgeting, business analysis, finance, information systems, human resources, and marketing
• Solid educational background-undergraduate degree required; MBA or similar advanced degree highly desired

Strategy, Vision and Leadership

• Advise the president and other key members of senior management on financial planning, budgeting, cash flow, investment priorities, and policy matters.
• Serve as the management liaison to the board and audit committee; effectively communicate and present critical financial matters at select board of directors and committee meetings.
• Contribute to the development of Women of Color on the Move Non-profit’s strategic goals and objectives as well as the overall management of the organization.
• Maintain continuous lines of communication, keeping the president informed of all critical issues.
• Represent the organization externally, as necessary, particularly in banking and lease negotiations.

Team Development/Leadership

• Oversee, direct, and organize the work of the finance and operations teams.
• Promote a culture of high performance and continuous improvement that values learning and a commitment to quality.
• Ensure staff members receive timely and appropriate training and development.
• Establish and monitor staff performance and development goals, assign accountabilities, set objectives, establish priorities, conduct annual performance appraisals, and administer salary adjustments.
• Mentor and develop staff using a supportive and collaborative approach: assign accountabilities; set objectives; establish priorities; and monitor and evaluate results.

Operations

• Upgrade and implement an appropriate system of policies, internal controls, accounting standards, and procedures.
• Plan, coordinate, and execute the annual budget process.
• Ensure that Women of Color on the Move Non-profit is adhering to the strategic plan, delivering status reports to the board.
• Provide analytical support to Women of Color on the Move Non-profit’s internal management team including development of internal management reporting capabilities.
• Improve administrative and operational accounting services such as treasury management, 403-B plan, grants payment processing, payroll, accounts payable, and purchasing.

Qualifications

• Business or Accounting degree preferred, Business of science degree or a master’s in business administration is preferred
• CPA preferred but not required
• Minimum 1 experience in a senior management role ideally with both external audit and in-house financial management experience gained in a high-growth organization
• Experience either as an employee or board member of a nonprofit organization; must be familiar with nonprofit finance and accounting regulations
• Proven track record of success facilitating progressive organizational change and development within a growing organization
• Excellent judgment and creative problem solving skills including negotiation and conflict resolution skills
• Strong mentoring, coaching experience to a team with diverse levels of expertise
• Entrepreneurial team player who can multitask
• Superior management skills; ability to influence and engage direct and indirect reports and peers
• Self reliant, good problem solver, results oriented
• Energetic, flexible, collaborative, and proactive; a team leader who can positively and productively impact both strategic and tactical finance and administration initiatives.
• Exceptional written, oral, interpersonal, and presentation skills and the ability to effectively interface with senior management, XYZ Nonprofit’s board of directors, and staff
• Ability to operate as an effective tactical as well as strategic thinker

Required

• Work 12 hours a month or more
• 144 hours a year
• Make two year commitment to the board