Event Planner - Auction Coordinator Intern


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(39.09459,-94.605255)
 

Cause Areas

When

Sat Jul 01, 2017 - Tue May 01, 2018

Where

1600 Genessee St, Suite 200Kansas City, MO 64102

About

Join the HALO team for it's 13th annual auction fundraiser. Your tasks in assisting the Silent Auction Chair and HALO's COO and Office Manager include:
* Work with Silent Auction Chair to secure items for silent auction at
fundraising event:
* Strong communication skills needed for both emailing and phone calls
* Contact names provided to request silent auction items
* Suggest and find locations and vendors to secure silent auction
item donations
* To ensure no duplicate requests, communicate with Silent Auction
Chair before requesting items and when item is committed or
declined
* Work with Silent Auction Chair to schedule item pick-ups and be
available to make pick-ups. Travel required to pick up auction items - heaviest
travel time is in January and February.
* Follow up on delivery of auction items to HALO
* Notify Silent Auction Chair of all items received at HALO
* Data entry of all auction items into ReadySetAuction (software program - RSA)
* This includes finding/taking appropriate photos to upload into
RSA for the mobile bidding interface
* Proof to ensure items are appropriately entered into RSA 2 weeks
before the event (Silent Auction Chair will digitally "package" in
RSA, you will be the second set of eyes)
* Assist Silent Auction Chair with packaging items and determining which
auction category the packages belong
* Ensure all open and close mobile bidding auction times are
set and correct (Silent Auction Chair will enter; you will be the
second set of eyes)
* Brainstorm creative ways to display the silent auction packages at the
fundraising event.
* Attend meetings as needed
* Help set-up and monitor silent auction area at fundraising event on Feb. 23, 2018
* Assist Office Manager in any auction tasks needed
* Assist in creating donor packets, sponsorship material, thank you letters, and other material
* Assist with RSA data entry of guests

The intern position time frame is June, July, or August through May 1, 2018. We offer a flexible schedule. If interested in applying, please send your cover letter and resume to cynthiablair@haloworldwide.org.

Skills

  • Event Design & Planning
  • Event Management
  • Marketing & Communications (Mar/Com)
  • Data Entry
  • Strategic Planning
  • Inventory Management

Good Match For

Group

Requirements & Commitment

  • Driver's License Needed
  • Background Check
  • Orientation or Training
  • 10-15 hours/week

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