Event Planner - Auction Coordinator Intern


Cause Areas


Wed Nov 16, 2016 - Fri Apr 28, 2017


1600 Genessee St, Suite 200Kansas City, MO 64102


Join the 12th Annual HALO ArtReach Auction team, assisting the Silent Auction Chair with the following tasks:
* Work with Silent Auction Chair to secure items for silent auction at
fundraising event:
o Strong communication skills needed, most of the communication
will happen via email
o Contact names provided to request silent auction items
o Suggest and find locations and vendors to secure silent auction
item donations
o To ensure no duplicate requests, communicate with Silent Auction
Chair before requesting items and when item is committed or
o Work with Silent Auction Chair to schedule item pick-ups and be
available to pick items up. Must have ability to pick up items as
needed. Travel is required to pick up auction items - heaviest
travel time is in January and February.
o Follow up on delivery of auction items to HALO
o Notify Silent Auction Chair of all items received at HALO
* Data entry of all auction items into ReadySetAuction (software program - RSA)
o This includes finding/taking appropriate photos to upload into
RSA for the mobile bidding interface
o Making sure items are appropriately entered into RSA 2 weeks
before the event (Silent Auction Chair will digitally "package" in
RSA, you will be the second set of eyes)
* Assist Silent Auction Chair with packaging items and determining which
auction category
o Making sure all open and close mobile bidding auction times are
set and correct (Silent Auction Chair will enter; you will be the
second set of eyes)
* Brainstorm creative ways to display the silent auction packages at the
fundraising event.
* Attend meetings as needed
o Help set-up and monitor silent auction area at fundraising event
* ArtReach Auction event is February 24, 2017

The intern position time frame is now until end of April. We offer a flexible schedule. If interested in applying, please send your cover letter and resume to cynthiablair@haloworldwide.org.


  • Event Design & Planning
  • Event Management
  • Marketing & Communications (Mar/Com)

Good Match For


Requirements & Commitment

  • Driver's License Needed
  • Background Check
  • Orientation or Training
  • 10-15 hours/week
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