As "VIP, Very Important Volunteer," the Treasurer works with the board, staff and community to further the organization’s mission. Anyone taking on this role must be committed to the organization and must understand the scope of energy and time required to effectively do the job. The Treasurer is expected to review and understand the organization's articles of incorporation and by-laws, policies and procedures, financial and legal situation, and strategic plan. The Treasurer acts as a spokesperson to the larger community. The Treasurer speaks in public on behalf of the organization and advocates for the cause. By modeling appropriate behavior, the Treasurer sets high standards for board conduct.
The board treasurer is the board's financial expert. They manage the fiscal matters and finances of the organization. A board treasurer may have the responsibility for developing and monitoring the annual budget. The treasurer typically presents the budget to the board for its approval and ensures the financial policies and procedures are developed, updated and approved by the board. If this position is combined with that of the secretary, the treasurer will also perform the board secretary’s functions.
Maintenance of Corporate Records
The treasurer will have basic bookkeeping skills who can create a simple budget, keep a general ledger, make bank deposits and write checks. Treasurer is responsible for maintaining accurate documentation and meeting legal requirements, such as annual filing deadlines. It may be helpful for the Treasurer to have a calendar of filing deadlines, which may include a filing with the corporation’s Treasurer of State, the Attorney General, the state tax agency, and the IRS. The Treasurer is responsible for reviewing and updating documents as necessary and ensuring all documents are safely stored and readily accessible for inspection by directors and/or members. Additionally, it is required that a nonprofit’s exemption application and past three annual returns with the IRS are available for public inspection.
- Draft and present the annual budget to the board,
- Prepare and present a treasurer’s report at board meetings,
- Check accounting work for errors and fraud
- Sign or approve checks and other payments
- Sign the annual tax return for the organization, known as a Form 990.
- A treasurer’s report at a board meeting can be as simple as an acknowledgment that the organization is in sound financial shape, consist of a beginning and ending balance for the period covering the time between two board meetings, or provide detailed income and expense information.
- Treasurers may be voting board members required to attend board meetings and vote on motions.
- Many nonprofits combine the secretary and treasurer positions, requiring this board member to take and submit minutes of the organization’s meetings and to keep its historical documents and records.
- Will attend at least one (1) pet related & one (1) non-pet related event in the community a calendar year.
- Will reach out to at least one (1) pet related & one (1) non-pet related businesses in the community to build rapport a calendar year
- Will attend monthly board meetings
If you agree to serve as a charity’s treasurer, understand that you might be personally liable for the damage done by fraud perpetrated by others if the IRS deems you and your board did not perform your fiduciary responsibility to exercise reasonable care over the organization’s finances.
**Must have a knowledge and understanding of WI non profit law