Administrative Assistant


Cause Areas

When

It's flexible! We'll work with your schedule.

Where

PO Box 231571Sacramento, CA 95823
Family Support Group

About

Volunteer Programs Assistants provide support to the Volunteer Programs &

Training Manager with administrative duties and coordination of Outside The Walls Center’s

Volunteer and intern programs.

KEY RESPONSIBILITIES:

o Maintain Volunteer Services e-mail account and respond to prospective volunteers

o Help maintain volunteer recruitment ads and online accounts, and assist with the expansion of outreach efforts for volunteers

o Update volunteer information in Volgistics database

o Perform research projects

o Help maintain department’s administrative files

o Support internal and external communications projects

o Develop and monitor volunteer rewards and recognition programs, including the Top Time Team, Star Checks, birthday cards and monthly Volunteer Spotlights

o Assist with recognition and other event projects, including light set-up, as needed

o Maintain orderliness of Volunteer Station

o Other duties, as assigned

IMPACT GOAL: By supporting Outside The Walls volunteers and interns and increasing their engagement, we are to better able to meet the OTW’s mission and maximize the guest experience.

WE BE:

Reliable, punctual, honest and friendly

o Demonstrate careful attention to details

o Able to maintain strict confidentiality

o Interest in assisting volunteers and interns from diverse backgrounds, being courteous, professional, patient and respectful at all times

o Knowledge of Microsoft Office Suite (Word, Excel, Outlook, etc.)

o Comfortable working independently

o Present a professional appearance

o Excellent communication skills and can act with diplomacy and tact

o Prior office experience, or interest in gaining related skills

TIME COMMITMENT: Volunteer Programs Assistants are asked for a minimum service

commitment of six months, with three or more hours of service per week, Additionally, volunteers must attend all training sessions.

TRAINING: All volunteers participate in the "New Volunteer Orientation." Volunteer Programs

Assistants also receive on-the-job training based on individual projects in which they may be

asked to participate.

BENEFITS to the ORGANIZATION: Volunteer Programs Assistants play an integral part in

the behind the scenes administrative operations of Outside The Walls in support of its mission and

Volunteer engagement.

BENEFITS to GUESTS: Volunteer Programs Assistants support the many volunteers and Interns who facilitate an environment that enhances the public understanding and enjoyment

BENEFITS to VOLUNTEERS:

o ree admission to all of our events

o Opportunity a certified mentor instructor

o Invitations to Outside The Walls parties, annual Volunteer Recognition Event, other special events, Lectures and workshops (with free or discounted admission)

o Gain new skills and experience

o Meet interesting people from all around the world Achievement of personal and professional goals

o Recognition and gratitude for your service

o Satisfaction of providing a valuable community service

Skills

  • Program Management
  • Executive Admin
  • Administrative Support
  • Youth Services
  • Customer Service
  • Community Outreach

Good Match For

Group

Requirements & Commitment

  • Orientation or Training

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