Executive Assistant to Director, Nyingma Institute -- Berkeley, CA


(37.87625,-122.25552)
 

Cause Areas

When

Mon Sep 12, 2016 - Sun Feb 12, 2017

Where

1815 Highland PlaceBerkeley, CA 94709


About

The Executive Assistant provides executive and administrative support to the Director, as well as her direct reports. The dynamic candidate we seek will be organized, detail-oriented, flexible, creative, serious, committed, and passionate about his/her work. The candidate needs to be a team player, pleasant, and prepared to do whatever is required with a professional disposition. Confidentiality and discretion are key. The candidate must be extremely professional and possess great communication skills.


RESPONSIBILITIES

  • Act as first point of contact for the Director.

  • Assist Director daily: schedule meetings, organize projects, provide administrative support to the organization’s management team.

  • Heavy calendar management.

  • Perform administrative duties and functions requiring confidentiality, initiative, and sound, decision-making.

  • Plan, schedule and coordinate meetings, visitors, retreats and other events.

  • Create and distribute Director organization updates and other information as needed.

  • Coordinate travel arrangements for the Director and staff, as needed.

  • Additional duties as assigned.


REQUIREMENTS

  • 1 or more years relevant experience in an Executive support role or equivalent.

  • Prioritizes tasks and meets deadlines with minimal supervision. Strong problem solving.

  • Experience and skill creating and organizing presentations and reporting.

  • Excellent organizational and planning skills with attention to detail.

  • Thinks ahead, minimizing potential problems. Proactive in identifying areas to improve.

  • Effective verbal and written communication skills.

  • Communicates with respect. Adjusts communication to level of audience. Communicates openly and directly. Responds professionally.

  • Ability to handle highly confidential and technical material.

  • Ability to work efficiently and handle multiple projects and tasks concurrently, in a fast paced environment.

  • Proficient Mac or PC skills to include Microsoft applications (Outlook, Excel, PowerPoint,and Word).

  • Takes initiative to learn new systems and stay current in area of expertise.


This is an excellent opportunity for the right person to join our hardworking, dedicated all-volunteer community in a key position. Experience with or in-depth knowledge of the TNMC community is preferred. We ask for a 1-year initial commitment. The first month will serve as a non-binding trial period, after which the arrangement may be reassessed and amended. We work 6 days a week, 8 hours each day and approach work as a form of practice. We offer a shared room and board, access to morning meditation sessions and evening classes, and a small stipend.


You need not be Buddhist to apply, just open and comfortable with living respectfully in a Buddhist setting. All meals served from our kitchen are vegetarian, and we ask that there be no smoking or intoxicant use on site.


Please visit our website to learn more about us.

http://www.nyingmainstitute.com/


To apply, send a resume, three (3) references and a bit about yourself and why you are interested in this unique arrangement.



Job Type: Full-time, Residential volunteer


Required education:

-B.A. or equivalent


Required experience:

-Executive support: 1 year or more



Skills

  • Executive Admin
  • Organization
  • Project Management
  • Verbal / Written Communication
  • Management
  • CSR / Volunteer Coordination

Good Match For

N/A

Requirements & Commitment

  • at least one-year commitment after one-mos. trial
  • need to be open to the Buddhist community living since it is a residential volunteer
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