Event Planning Specialist

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Plymouth Healing Communities is seeking an Event Planning Specialist to help plan and execute multiple low-cost fundraising events. Examples include happy hours, poetry readings and 1-3 dinners at major donors’ houses where the donor invites friends and Plymouth Healing Communities representatives share the mission of the agency.

Essential Functions:

• Work closely with the Executive Director to understand theme, targeted attendees and desired outcomes of each individual event
• Assist with planning of all aspects of each event in coordination with staff members and other volunteers
• Contribute ideas for fundraising opportunities
• Research potential venues and coordinate necessary contracts
• Manage multiple tasks associated with each event, including tasks associated with preparation, day of, and after event follow up:
  • Maintain event registration details and track attendees in Sales Force database
  • Grassroots outreach to both businesses and individuals for cash, product and in-kind donations; provide stewardship of donors and donations
  • Track inventory of all event related supplies
  • Coordinate communications between staff and volunteers, venue and service providers, event sponsors and donors
  • Coordinate event logistics and provide clear directions to staff and event volunteers
  • Help with event communications and publicity, including social media, email and phone calls
  • Organize event-day collateral including, but not limited to, raffle tickets, programs, table cards, name tags, etc.
  • Post-event duties including thanking sponsors and event guests

Qualifications:

• Be passionate about the mission of Plymouth Healing Communities
• Excellent communication (verbal and written) skills
• Ability to engage others in conversation and solicit needed information
• Creative, enthusiastic and fun to work with
• Sense of urgency
• Ability to multi-task and meet deadlines
• Exceptional organization skills and outstanding attention to detail
• Proficiency with MS Office applications
• Able to work well independently and as part of a team

Supervision:

• Plymouth Healing Communities Executive Director

Time Commitment:

Scheduling is flexible and the average number of hours required is 15 - 30 hours per event or between 10 and 15 hours per month. Must be available for the full duration, including set-up and breakdown, of each event on the day of that event.