Event Planning Specialist


(47.608673,-122.33266)
 

Cause Areas

When

It's flexible! We'll work with your schedule.

Where

1217 6th AvenueSeattle, WA 98101

About

Plymouth Healing Communities is seeking an Event Planning Specialist to help plan and execute multiple low-cost fundraising events. Examples include happy hours, poetry readings and 1-3 dinners at major donors’ houses where the donor invites friends and Plymouth Healing Communities representatives share the mission of the agency.

Essential Functions:

  • Work closely with the Executive Director to understand theme, targeted attendees and desired outcomes of each individual event
  • Assist with planning of all aspects of each event in coordination with staff members and other volunteers
  • Contribute ideas for fundraising opportunities
  • Research potential venues and coordinate necessary contracts
  • Manage multiple tasks associated with each event, including tasks associated with preparation, day of, and after event follow up:
    • Maintain event registration details and track attendees in Sales Force database
    • Grassroots outreach to both businesses and individuals for cash, product and in-kind donations; provide stewardship of donors and donations
    • Track inventory of all event related supplies
    • Coordinate communications between staff and volunteers, venue and service providers, event sponsors and donors
    • Coordinate event logistics and provide clear directions to staff and event volunteers
    • Help with event communications and publicity, including social media, email and phone calls
    • Organize event-day collateral including, but not limited to, raffle tickets, programs, table cards, name tags, etc.
    • Post-event duties including thanking sponsors and event guests

Qualifications:

  • Be passionate about the mission of Plymouth Healing Communities
  • Excellent communication (verbal and written) skills
  • Ability to engage others in conversation and solicit needed information
  • Creative, enthusiastic and fun to work with
  • Sense of urgency
  • Ability to multi-task and meet deadlines
  • Exceptional organization skills and outstanding attention to detail
  • Proficiency with MS Office applications
  • Able to work well independently and as part of a team

Supervision:

  • Plymouth Healing Communities Executive Director

Time Commitment:

Scheduling is flexible and the average number of hours required is 15 - 30 hours per event or between 10 and 15 hours per month. Must be available for the full duration, including set-up and breakdown, of each event on the day of that event.

Skills

  • Event Design & Planning
  • Event Management
  • Event Planning / Management
  • Community Outreach

Good Match For

People 55+

Requirements & Commitment

  • Driver's License Needed
  • Background Check
  • Must be at least 21
  • 10 - 15 hours per month. Scheduling is flexible

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