Event Planning Specialist


Cause Areas


Sat Oct 01, 2016 - Sun Apr 30, 2017


1217 6th AvenueSeattle, WA 98101


Plymouth Healing Communities is seeking an Event Planning Specialist to help plan and execute multiple low-cost fundraising events between October 2016 and April 2017. Examples include happy hours, poetry readings and 1-3 dinners at major donors’ houses where the donor invites friends and Plymouth Healing Communities representatives share the mission of the agency.

Essential Functions:

  • Work closely with the Executive Director to understand theme, targeted attendees and desired outcomes of each individual event
  • Assist with planning of all aspects of each event in coordination with staff members and other volunteers
  • Contribute ideas for fundraising opportunities
  • Research potential venues and coordinate necessary contracts
  • Manage multiple tasks associated with each event, including tasks associated with preparation, day of, and after event follow up:
    • Maintain event registration details and track attendees in Sales Force database
    • Grassroots outreach to both businesses and individuals for cash, product and in-kind donations; provide stewardship of donors and donations
    • Track inventory of all event related supplies
    • Coordinate communications between staff and volunteers, venue and service providers, event sponsors and donors
    • Coordinate event logistics and provide clear directions to staff and event volunteers
    • Help with event communications and publicity, including social media, email and phone calls
    • Organize event-day collateral including, but not limited to, raffle tickets, programs, table cards, name tags, etc.
    • Post-event duties including thanking sponsors and event guests


  • Be passionate about the mission of Plymouth Healing Communities
  • Excellent communication (verbal and written) skills
  • Ability to engage others in conversation and solicit needed information
  • Creative, enthusiastic and fun to work with
  • Sense of urgency
  • Ability to multi-task and meet deadlines
  • Exceptional organization skills and outstanding attention to detail
  • Proficiency with MS Office applications
  • Able to work well independently and as part of a team


  • Plymouth Healing Communities Executive Director

Time Commitment:

Minimum Commitment: October 2016 through April 2017

Scheduling is flexible and the average number of hours required is 15 - 30 hours per event or between 10 and 15 hours per month. Must be available for the full duration, including set-up and breakdown, of each event on the day of that event.


  • Event Design & Planning
  • Event Management
  • Event Planning / Management
  • Community Outreach

Good Match For

People 55+

Requirements & Commitment

  • Driver's License Needed
  • Background Check
  • Must be at least 21
  • 10 - 15 hours per month. Scheduling is flexible
  • Minimum Commitment: October 2016 through April 2017

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