We are in need of Secretarial Assistance, Volunteers and Board Members

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We are in need of Secreterial Assistance, Volunteers and Board Members

Main Job Tasks and Responsibilities

• prepare and manage correspondence, reports and documents

• organize and coordinate meetings, conferences, travel arrangements

• take,type and distribute minutes of meetings

• implement and maintain office systems

• maintain schedules and calendars

• arrange and confirm appointments

• organize internal and external events

• handle incoming mail and other material

• set up and maintain filing systems

• set up work procedures

• collate information

• maintain databases

• communicate verbally and in writing to answer inquiries and provide information

• liaison with internal and external contacts

• coordinate the flow of information both internally and externally

• operate office equipment

• manage office supplies

  Education and Experience

• relevant training or qualification

• knowledge and experience of relevant software applications - spreadsheets, word processing, and database management

• knowledge of administrative and clerical procedures

• knowledge of business principles

• proficient in spelling, punctuation, grammar and other English language skills

• proven experience of producing correspondence and documents

• proven experience in information and communication management

• required typing speed

  Key Competencies

• verbal and written communication skills

• attention to detail

• confidentiality

• planning and organizing

• time management

• interpersonal skills

• customer-service orientation

• initiative

• reliability

• stress tolerance