Event Coordinator

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POSITION SUMMARY

The Events Coordinator is a regular volunteer who is willing to be responsible for organizing events for the VA Support Program of Soldiers’ Angels. This includes regular events as well as special events as approved by the VA Representative. The Events Coordinator is also a volunteer who is willing to supervise all volunteers participating in

Soldiers’ Angels VA Support Program events. This position’s success should ultimately result in volunteers with a deeper engagement and commitment to Soldiers’ Angels who feel fully supported and appreciated, service members who feel properly appreciated, and thorough policies in place.

DUTIES AND RESPONSIBILITIES:

• Responsible for organizing events for Soldiers’ Angels in support of the local VA Hospital as well as oversight of Angels participating in events.

• Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision, and be willing to work events on occasional evenings and weekends.

• Plan regular events for patients (e.g. luncheons, pizza parties, Bingo, movie nights) to help boost morale.

• Assist VA Representative to solicit donors to sponsor events, as well as coordinate with the VAVS office.

• Oversight of VA Support Program Event volunteers.

• Responsible for making sure that all volunteers are aware of policies and procedures to ensure a consistent quality of service, and to set clear expectations of each volunteer.

• Serve as liaison with VA Voluntary Service Coordinator on event-related matters.

• Conduct after Action Review of events to include sharing stories, pictures, quotes and event statistics with VA Representative.

• Create a positive environment where two-way communication and strong trust are established with both your Group Angels and your Team Leader.

• Maintain positive Social Media presence during events to include posting pictures and captions as they happen.

QUALIFICATIONS:

• The event coordinator should have a love for VA special event management, be an enthusiastic, and be able to build relationships with internal and external volunteers and service providers.
• Excellent communication skills, including writing, proof reading skills, and speaking.
• Ability to manage multiple projects and work assignments from a variety of staff and volunteers.
• Excellent interpersonal skills both in person and by phone, with high professionalism.
• Ability to accomplish projects with little supervision.
• Highly organized.
• Ability to prioritize big picture ideas and execute into tangible actions.
• Strong interpersonal skills and an ability to work with a diverse variety of individuals.