Fundraising and Special Events Intern
This is not a paid position. This is an unpaid internship!!!
Scope: The special events intern will assist with the planning, coordination, execution, and evaluation of Chase After a Cure (CAAC) events including The Chase After a Cure Gala, The CAAC Annual Golf Tournament, Peer 2 Peer fundraising logistics, private donor parties, and all CAAC fundraising and awareness activities.
Proposed Intern Schedule: 13-16 weeks commitment, 2-3 days per week; as events schedule permits. Regular schedule is two days a week, which varies due to a busy organizational schedule. Interns will be expected to be present on weekends when specific special events are scheduled and will be permitted time off during the week to offset these hours. May-August, August/Sept-Dec, Jan-Apr, April-July
Intern Goals and Responsibilities: The position goals include imparting on-the-job training and experience in an expanding special events field. The special events intern will work closely with CAAC’s Executive Director to gain conceptual knowledge, along with the hands-on experience of completing specific tasks associated with event planning and fundraising. At the end of his/her internship, the special events intern will have a working knowledge of special event planning and private/meeting planning tasks, processes and budgeting and venue sales which he/she will be able to translate into future career opportunities.
- Assist with event planning and
- Develop analyze and work within budgets; maintain accurate accounting of events costs and income and create purchase orders for vendor
- Manage vendor needs and requirements, to include insurance and worker’s compensation requirements; create and provide vendor
- Analyze projections for events to determine the expected cost versus
- Develop timelines to meet special event objectives. Monitor to assure milestones are on track and reporting is on time. Recommend corrective actions as
- Develop supplies checklist for each event, customizing checklist template based on individual event needs.
- Determine manpower needs (including paid and unpaid staff) for each event and provide a listing to department heads for
- Management of event logistics, including the development of the site plan, oversight of set-up/break-down materials, management of manpower needs, activities coordination, supply delivery, and other activities as
- Plan and conduct pre- and post-event briefing sessions for all participating
- Compile results from the event, perform a preliminary evaluation of performance to goals and provide results to supervising staff. Based on the assessment and event briefing sessions, recommend improvements for the future as
- Attend various staff and committee
- Other duties as assigned, example inventory, research,
- Work independently within guidelines and ask for direction when new situations
- Work under tight deadlines and on multiple projects simultaneously, with minimum
- Interact professionally with varying groups of people including staff, volunteers, contributors, members, vendors and grounds rental
- Accept supervision and mentoring while developing competencies to manage projects effectively, create budgets, analyze the cost versus benefit of activities, and monitor work within budgets.
- Be detail-oriented, resourceful and
- Possess excellent oral communication
- Maintain a professional and amicable demeanor and have good writing and organizational skills
- Microsoft Office (Word and Excel) and google drive proficiency is a plus
Additional information on being found on our website:
Job Type: Internship
- Fundraising experience a plus: 1 year
- Event Design & Planning
- Event Planning / Management
- Event Management
- Donor Management
- Community Outreach
Good Match For
Requirements & Commitment
- Background Check
- Must be at least 21
- Orientation or Training
- 15-20 hrs a week
- Experience with Microsoft suite, Google Drive, Previous event planning experience a must