Development & Administrative Intern

Save to Favorites

Monterey Jazz Festival is looking for a Development & Administrative Intern to support Monterey Jazz Festival activities throughout the year. A qualified individual will be trained to evaluate foundation prospects and potential donors. The Development & Administrative Intern will be trained to be a strong office administrator and will learn valuable skills in non-profit administration and fundraising.

Development

1. Facilitate donor record keeping and data input using development tools and databases
2. Assist with direct mail and telephone solicitations for annual appeals
3. Assist with special events including: ambassador and alumni receptions, donor events, Jazz Legends Gala, etc.
4. Conduct prospect research
5. Handle gift processing and acknowledgements
6. Facilitate additional responsibilities as assigned by the Director of Strategic Relations or Administrative Coordinator

Administration

1. Answer incoming phone calls, traffic phone messages; respond to and/or traffic general email inquiries to staff
2. Open, date stamp, and forward all mail to the Administrative Coordinator. Prepare outgoing mail/packages. Scan contracts and documents to the organization server
3. Track and record tickets donated back to Monterey Jazz Festival
4. Maintain professional appearance of the office environment. Oversee light office maintenance on a daily basis; turning office machines on and off, filling copy machines with paper, emptying shredder, removal of excess trash, assist with organizing office copy rooms
5. Assist with mailings, R.S.V.P.s and guest check-in at Monterey Jazz Festival events (including Jazz Legends Gala, and other donor events)
6. Assist with coordination of Monterey Jazz Festival administrative office move to event site(s), e.g. Fairgrounds and Conference Center and back to Festival office again
7. Support administrative and development staff as required during Monterey Jazz Festival in September
8. Serve as a liaison between board members, staff, contractors, vendors, clients, and patrons; maintain in-depth knowledge of company policies, procedures, and projects in progress
9. Assist with the creation of event collaterals such as parking passes