Awards Banquet Coordinator


Cause Areas


Wed Jun 01, 2016 - Tue Nov 01, 2016


120 N. Congress StYork, SC 29745


Purpose: The Awards Banquet Coordinator will be responsible for putting together the annual 4-H Awards Banquet. This includes: assistance with finding an event location, finding a meal sponsor, promoting the event, creating decorations, designing the program booklet, ordering food, coordinating entertainment, greeting attendees, putting together awards packet, door prizes, and working with Extension staff to develop a budget. The Awards Banquet Coordinator is encouraged to delegate responsibilities as they deem appropriate.

Success Criteria: A successful event will be welcoming; family oriented; promoted timely; well attended; organized; and will involve other teens and adults from throughout the county.

Time Required: Preplanning for this event will take a minimum of fifteen hours.

Responsibilities: The Awards Banquet coordinate will work with Extension staff and volunteer committee to plan an event that come within the budget that is established, and ensure that all elements of the timeline are met. Responsibilities along with a timeline have been established as follows:

  • Work with Extension staff to establish a budget-prior to any planning o UpdateExtensionstaffonbudgetperiodically

  • Locate a meal sponsor

  • Recruit volunteers for committees-6 months prior to event

  • Secure location-4 to 6 months prior to event

  • Work with Extension staff to develop a risk management plan-4 months prior

  • Arrange for caterer-3 to 4 months prior to event - follow fiscal policies

  • Inventory awards-3 months prior

  • Solicit donations for door prizes-2 to 3 months prior

  • Promote the event to 4-H families-2 months prior

  • Plan decorations for the event -1 month prior

  • Design and print program books-1 month to 2 weeks prior

  • Put together awards packet-1 month to 2 weeks prior

  • Recruit greeters-1 month prior

  • Recruit presenters and older youth - 1 month prior

  • Put together agenda-2 weeks prior

    Target Dates: Tuesday, November 1st, 2016
    Resources Available: Awards Banquet Coordinator will have access to Extension staff,

    files from previous events, will have the ability to attend other county’s events. Training Opportunities: On-the-Job
    Report to: Extension 4-H staff


  • Multi-Tasking
  • Project Management
  • Critical Thinking
  • Event Design & Planning
  • Fundraising
  • Networking

Good Match For


Requirements & Commitment

  • Background Check
  • Must be at least 22
  • ~25 hours
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