Farm To Table / Event Intern (unpaid)

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This position will oversee logistics for three private Farm-to-Table dinners and one public Farm-to-Table dinner. This position will also assist with Grow, our annual fundraising dinner and auction night.

Responsibilities:

Farm to Table:

• Solicit sponsors, create and coordinate the drafting/distribution of promotional materials, sell tickets, manage event staff and volunteers, and cover the logistics of the event(s)
• Oversee guest registration, seating information, related data entry and guest communication
• Manage chef and vintner communication and presence at event
• Coordinate and execute all aspects of meal including service timing
• Asses rental needs, manage order, delivery and pick-up
• Oversee all event set-up, tear down and clean up
• Assist with décor as needed
• Create and execute production schedule
• Act as a liaison between the organization and vendors including negotiating pricing and pre-selecting options to present to the organization while maintaining budget for the event(s)
• Assist with ensuring the special events content on the Camp Korey website and social media sites are updated
• Assist with donor acknowledgement and guest follow-up
• Manage pre and post event pick-ups and deliveries as needed
• Plan and facilitate planning any committee meetings, including distributing agenda and taking minutes

Grow:

• Coordinate and execute invitation process
• Assist with guest registration, seating information, related data entry and guest communication as needed
• Assist with auction item coordination including related data entry, internal tracking and final guest preparation
• Assist with donor acknowledgement and guest follow-up
• Assist with all event set-up, tear down and clean up
• Assist with décor as needed
• Manage pre and post event pick-ups and deliveries as needed