Silent Auction Administration Assistant

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Position Summary:

We are seeking a team of silent auction administration volunteers to provide the silent auction team with administrative support.

In 2015, Rockin’ for Research raised over $1.2 million for type 1 diabetes research and the auction is a huge component of that revenue. If you are passionate about helping others, looking to do something meaningful that can make a difference, and carry a positive work attitude, come join JDRF’s volunteer team!

Report To: Carol Hagan, Silent Auction Chair

Duties:

• Use Auction Tracker software program to input donation details as received

• Research and update databases

• Send emails to constituents in the data base

• Track donor response from emails sent out

• Contact donors via phone as needed for follow up of details

• Communicate via email with donors as required

• Fill out procurement forms for donors as needed

• Follow up with Auction Chair to determine if forms have arrived

• Thank each contact for their donation via email or thank you note

Minimum Commitment:
5-6 hours/week during the weekday. Must be able to commit until the gala is over on October 28th.

Accountability:

• You are accountable to all JDRF staff, donors, and volunteers.

• You must maintain strict privacy and confidentiality of all personal information belonging to donors, volunteers, and staff that you encounter during your volunteer experience.

• Please arrive for your volunteer shift on time.

Qualifications:

• Excellent communication and organizational skills

• Excellent Customer service skills and phone etiquette

• Fluent in English and grammar

• Excellent computer skills

• Must be comfortable with active solicitation of donations from potential donors for items and
  submission of donation forms by required deadlines.

Desired Candidate Traits:

• An interest in the not-for-profit sector

• Experience volunteering in other non-profit organizations’ office

Administrative or office experience

Training Provided:

Training is provided by a task or project basis from the coordinator or manager asking for support.

Benefits:

• Gain professional work experience in a non-profit environment

• Put your skills to great use in meaningful projects

• Support a worthy cause, help find a cure for type 1 diabetes, and make a difference

• Have JDRF as a reference after the candidate has volunteered an adequate amount of time into his/her role