AYSO Region 89 boys regional registrar

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Regional Registrar

Purpose
The AYSO volunteer position of regional registrar is responsible for planning and implementation of annual registration of players and volunteers. Specific Duties and Responsibilities.

The regional registrar is expected to:
1. Maintain the region database;
2. Ensure that, for each registration event, there is a reconciliation of registration forms and
fees charged balanced against monies collected, and confirm this with the treasurer (or
designee) before the close of the event;
3. Verify that the treasurer has sent in payment to AYSO for the number of players registered;
4. Select and coordinate signup location(s);
5. Keep current count of registered players and volunteers;
6. Process late registrations and dropped players;
7. Maintain a waiting list for players who sign up after teams are balanced and filled;
8. Obtain and review current copy of the registrar’s manual and follow procedures;
9. Order pre-printed forms from the National Support & Training Center for registrants who
are unable to register online;
10. Attend monthly board meetings;
11. Communicate with the treasurer, regional equipment, uniform, and division coordinators
regarding registration status;
12. Communicate with the volunteer recruitment and development worker
13. Keep information under lock and key.

Qualifications and Desired Skills
To be considered for the position of regional registrar, the applicant should :
1. Have some knowledge of region registration;
2. Have computer skills;
3. Be able to keep information confidential; and
4. Successfully pass a screening, including a background check.
Supervision Protocols
While performing as the regional registrar, the volunteer is:
1. Subject to the bylaws, rules, regulations, policies, procedures, and guidelines of AYSO;
2. Under the overall authority of and directly supervised by the regional commissioner; and
3. To maintain the recommended adult to child supervision ratio of 1:8 or less; that is one adult
for every eight or fewer children and two adults (one of whom may be the coach and one of
whom should be of the same gender as the group) present at all times. For the protection of
both the children and the volunteer, no volunteer should permit himself or herself to be
alone with any child or group of children (except his or her own) during AYSO-sponsored

One of AYSO's philosophies is the specific responsibility of the Region Registrar. Open Registration means all children are invited to play regardless of skill, experience or connections.

The Registrar is vital to the process of fair and open registration, and every Region needs a reliable person to do the job. AYSO offers orientation, BASIC (Board and Staff Introductory Certification) and Safe Haven certification, workshops and other training for every Registrar. The position requires an understanding of the registration process and the need for confidentiality, excellent organizational ability, some computer skills and a background check.