Internship Opportunity Secretary of the Board

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Internship Opportunity

Secretary of the Board

P rom Bring It wants to ensure youth have equal access to financial, educational, and occupational opportunities that will help them thrive in the future.

Prom Bring It, Inc. (PBI) is a Virginia 501(c)(3) not-for-profit corporation formed in 2012. Building upon an informal volunteer program

begun by parents at Hermitage High School in Henrico County, Virginia, PBI began providing appropriate clothing for high school students who wanted to attend a prom or other special school event, but did not have the financial means to do so.

Beginning in 2016, PBI intends to provide a 12-18 month housing opportunity for LGBT and disabled youth, where they will obtain the tools to become self-sustaining by the end of their program. The organization will serve at-risk communities throughout the state of Virginia, working to improve the quality of life for youth through educational, arts, cultural, social, and mentoring programs. We also aim to provide permanent housing to the elderly living with HIV/AIDS, which will be the first of its kind in central Virginia.

Our goal is to expand our business throughout the mid-Atlantic region, eventually becoming a national organization. For our youth-based programs, we aim to reduce youth violence, homelessness, school withdrawal rates, and teen pregnancy rates by helping participants surpass the confines of poverty. PBI will reintegrate music and the arts into our programs; educate the youth on the environment and maintaining a healthy lifestyle; and restore their self-respect and self-reliance.

Hours

The internship consists of 2 consecutive semesters, Spring and Fall. The average number of hours per week is 5-15. For the

duration of the internship, the intern will sit on the Board of Directors. If the intern joins the organization mid-Semester, or during the Summer, we will credit those hours as either official volunteer hours, or integrate them into the curriculum in accordance with school policies. Ideally, we would like a candidate to sit on the Board of Directors for a period of 12 consecutive months, with the option to renew.

Ideal Candidate

Mature Organized Timely Analytical

Strategic Planner

Accounting Skills

Responsible

Business Management Skills Human Resource Experience Budgeting

Financial

S ec retary.

The Secretary shall attend to the following:

B y l a ws.

The Secretary shall certify and keep at the principal office of the Corporation the original, or a copy of the Bylaws as amended to date.

B ook of Minutes.

The Secretary shall keep or cause to be kept, at the principal executive office or such other place as the Board of Directors may direct, a book of minutes of all meetings, proceedings, and actions of Directors and Board committees, recording the time and place of holding such meeting, whether regular or special, and, if special, how authorized; the notice given; the names of those present at such meetings; the number of Directors present or represented at Directors’ meetings; and the proceedings of such meetings.

The book of minutes shall also contain any protests concerning lack of adequate notice or dissents from members of the

Board, if the protesting or dissenting members request such protest in writing.

Notices, Seal and Other Duties.

The Secretary shall give, or cause to be given, notice of all meetings of the Board of Directors in accordance with these

Bylaws.

He or she shall keep the seal of the Corporation in safe custody, and shall have such other powers and perform such other duties incident to the office of Secretary as may be prescribed by the Board of Directors or these Bylaws.

Corporate Records.

Upon request, the Secretary shall exhibit at all reasonable times to any Director of the Corporation, or to his or her agent or attorney, the Bylaws and book of minutes.

In addition to standards of conduct, as a governing body, the board has a responsibility to support management and staff, and ensure operations run

smoothly and in accordance with the law.

10 Responsibilities of Nonprofit Boards

1.

Establish mission and purpose

6.

Ensure adequate financial resources

2.

Select the executive director

7.

Protect assets and provide proper financial oversight

3.

Support and evaluate the executive director

8.

Build a competent board

4.

Set policies and ensure effective planning

9.

Ensure legal and ethical i n t egr i t y

5.

Monitor and strengthen programs and services

10.

Enhance the organization’s public standing

D u ties

1. Business laws-employment and its laws (i.e. salary requirements), nonprofit tax laws, insurance requirements, etc.

2. Correspondence: The intern will email and mail documents as needed. They will be required to submit these documents for review to upper-level management.

3. Fundraising: The intern will assist with grant-writing and fundraising, including, but not limited to, researching other nonprofits and analyzing their financial documents to make comparison charts between us and them.

4. Coordinator: The intern will manage volunteers and coordinate their activities as it relates to their position in the Organization.

E xpectations

• The intern will meet their school's requirements for the internship program
• The intern will learn about and complete assigned research and development practices for Prom Bring It, Inc
• The intern will fulfill the internship's hours’ requirement
  • The intern will sit on the Board of Directors for the duration of the internship, with the ability to remain on the Board upon completion of the internship
• The intern will report weekly to the Internship Coordinator at the Organization
• The intern will have some experience in the fields of Microsoft Office, Tax/Bookkeeping software, Accounting, Law, and/or Business

Management

• The intern will maintain a code of conduct in all areas of research, reporting, and representing the organization
• The intern will become well-versed in the nonprofit business structure and its corresponding elements