2017 Silicon Valley Heart and Stroke Walk - Event Logistics Committee

Save to Favorites

Overall Logistics Committee Structure

• Time commitment: 7 months
• First committee meeting is April 2017
• Committee meetings to be once a month, with bi-weekly meetings starting in August
• Participate in Monthly Committee Meetings
• Serve as a member of the Event Logistics Committee to aid in planning the Heart & Stroke Walk festivities area
• Attend walk set up the day before event, typically on a Friday, and main event, typically on a Saturday

• Coordinate with AHA staff on Kidz Zone, Event Vendors, VIP Area, Survivor Area, Info/First Aid, Signs and Banners, as well as Villages.
• Ensure festivity assignments are completed as scheduled

• Areas to include: route entertainment, stage entertainment, festival area entertainment
• Develop entertainment schedule with AHA Staff
• assist AHA Staff in securing mascots

• Serve as volunteer walk route leader of the Heart & Stroke Walk
• Areas to include: main route, start and finish lines areas, water stations, and positioning of route entertainment
• Manage all route volunteers

• Plan, mark and manage the Silicon Valley Heart & Stroke Walk event parking(s) and security areas
• Areas to include: main parking, VIP parking and expo entrance area
• Manage all parking volunteers
• Coordinate all parking signage

• Serve as volunteer recruitment leader of the Heart & Stroke Walk Event
• Finalize all volunteer position descriptions and ensure organization of volunteers for day of event
• Recruit and manage all volunteers
• Coordinate with AHA staff to make sure all volunteers receive volunteer t-shirt
• Lead orientation for day-of-event volunteers

• Areas to include: Kid Zone, and all Kid Friendly areas
• Finalize all Kid Zone activities for day of event
• Manage all volunteers for kid zone and kid friendly activities

• Work on improving the overall participant experience at the event
• Create Life’s Simple 7 route activities
• Think about the experience the participants will have from the moment they arrive, to the moment they leave, and suggesting areas we can improve

• Serve as the VIP Zone activities leader for the Heart & Stroke Walk Event
• Recruit and manage all volunteers, vendors, and activities for VIP Zone