This position's key responsibilities include providing general office & administrative support to the WAAA staff.
Administrative Assistant Duties
-Check and Update office calendar. Send reminders.
-Restock printer paper.
-File items and keep drawers, files, and closets organized.
-Check in with admin staff, review volunteer task list/wish list
-Schedule meetings, Attend meetings, and take notes.
-Get Mail every other day, go through, open and give appropriate things to appropriate person, ask Amy questions if unsure about certain items.
-Stay organized, work independently without constant supervision.
-Send Invoices for social programs
-Create and send thank you's, receipts, and invoices (April walk only)
-Post notices and ads on Facebook and Yahoo Groups.
-Create and update CRM events.
-Check calendar for special event deadlines (WAAAlk applications, resource fair applications)
-Check in with other staff members on Monday or Tuesday if they need any supplies (i.e. paper, ink, light bulbs, pens, brochures, resource fair giveaways etc.).
-Check supply of paper, ink, coffee, and office supplies. Reorder as needed.
-Keep resource fair go bag organized, stocked, and ready to go. Coordinate with other staff.
-Meet and greet volunteers, assign tasks as needed.
-Create and update spreadsheets and documents.
-Research events and resource fairs for WAAA participation.
-Update staff, volunteer, champion directories/spreadsheets.
-Research and plan special projects.
-Create small marketing materials.
-Update WAAA Resource Guide Listings as needed or assigned.
-Procure supplies and donations.
-Plan special event logistics.
-Participate in offsite meetings with city and event planners.
-Update this list.
- Administrative Support
- Data Entry
- Executive Admin
- Social Media / Blogging
- Marketing & Communications (Mar/Com)
- Community Outreach
Good Match For
People 55+ Group
Requirements & Commitment
- Background Check
- Must be at least 21
- Orientation or Training
- 5-7 hours per week
- Local availability (Redmond, WA) is preferred