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4200 Parks AvenueLa Mesa, CA 91941


Regional Secretary



The AYSO volunteer position of the Regional Secretary is intended to help with

Regional matters as needed.

Specific Duties and Responsibilities

The Regional Secretary is expected to perform their duties consistent with the directions

as detailed in the training, certification and continuing education provided by AYSO for

this position including:

1. Organize and schedule Regional meetings;

2. Record minutes of the Region meetings and transcribe them for distribution to the

Regional staff; and

3. Attend Region meetings (about eight per year) to record minutes, and perform other

duties as required.

Qualifications and Desired Skills

To be considered for the position of Regional Secretary, the applicant must:

1. Annually submit an AYSO Volunteer Application form;

2. Pass the AYSO screening and background check;

3. Be annually approved and duly appointed as Regional Secretary by the Region;

4. Have good computer skills;

5. Be able to take notes at meetings; and

6. Have some knowledge of AYSO.

Supervision Protocols

While performing as the Regional Secretary, the volunteer is:

1. Subject to the bylaws, rules, regulations, policies, procedures, and guidelines of


2. Under the overall authority of and directly supervised by the Regional

Commissioner; and supervised indirectly by the Area Director; and

3. To maintain the recommended adult to child supervision ratio of 1:8 or less; that is

one adult for every eight or fewer children and two adults (one of whom may be the

coach and one of whom should be the same gender as the group) present at all

Regional Secretary Position Description 2013 2

times, for the protection of both the children and the volunteer, no volunteer should

permit himself or herself to be alone with any child or group of children (except his

or her own) during AYSO-sponsored activities.

Time Commitment

Time commitment will vary depending on Region size and length of playing

season(s). For the typical AYSO Region, the Regional Secretary will devote about 6

hours per month.

Orientation, Training, Certification, and Continued Education Provided

To fully prepare for the position, the Assistant Regional Commissioner is expected to

participate in the following training, certification and continuing educational


1. Orientation by the Regional Commissioner;

2. AYSO’s Safe Haven - 2 hours;

3. Regional Board Member Training - 1 ¼ hours;

Activity Locations

While performing the duties of Assistant Regional Commissioner, the volunteer is

limited to the following locations, unless expressly authorized in writing by the Regional

Commissioner to hold activities in another location.

1. Regularly scheduled and duly approved inside or outside AYSO activities; and

2. Independent work at home alone, in committees of adults, or in a properly

supervised situation with children.


  • Administrative Support
  • Customer Service
  • Office Management
  • Soccer
  • Youth Services
  • Program Management

Good Match For

People 55+ Group

Requirements & Commitment

  • Driver's License Needed
  • Background Check
  • Must be at least 18
  • Orientation or Training
  • Regional Secretary will devote about 6
  • 1. Orientation by the Regional Commissioner; 2. AYSO’s Safe Haven – 2 hours; 3. Regional Board Membe
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