Facility Manager - Volunteer Position

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Purpose: Serves as the lead facility management volunteer to ensure that C.A.R.E.’s real property is maintained in accordance with appropriate maintenance standards. Oversees and manages all aspects of facility management including volunteers, repair projects, preventative maintenance, and if necessary, construction. Manages C.A.R.E.’s safe workplace program.

Responsibilities:

• Ensure that structure, staff resources and systems are in place to effectively and efficiently support the overall facility operations goals.

• Develop a schedule for and oversee all preventative maintenance for all buildings.

  • Ensures preventative maintenance for equipment is performed in a timely manner.

• Changes air handler filters and water system chemicals.
• Monitors operation of equipment such as washing machine and dryer, refrigerators, surgery equipment, air conditioners, backup generator and other non-office equipment to ensure maintenance schedules are maintained and the equipment is in good operational order.
• Ensures each building is painted and properly maintained.

• Oversee all routine repairs and job requests, schedule accordingly.

• Develop a schedule for and oversee all grounds maintenance to include cutting the lawn, filling holes in play yards, weeding gardens, trimming trees, inspecting and repairing fencing, and maintaining the ditch between the front of C.A.R.E.’s property and the county road.

• Ensures buildings are safe with lights and fixtures in operational order and the appropriate fire suppressant equipment.

• Oversee all daily repairs and job requests, schedule accordingly.

• Maintain a list of contacts (volunteer and subcontract businesses) willing to preform work at the shelter.

  • Examples include: exterminator, tree trimming company, septic system cleaning and repair, annual A/C/ inspection and maintenance.

  • Maintain good relationships with the contractors and businesses.

• Seek out and negotiate quotes with contractors for building refurbishments and for work beyond that of staff and volunteer skills. Ensure required permits are obtained, and that work is completed to standard and within budget.

• Any major repair or replacement project requires the approval of the Board of Directors.

• Any external purchase or subcontracted services exceeding $500 requires three written estimates or competitive market prices.

• Maintains file of operational manuals for shelter equipment and Manages C.A.R.E.’s safe workplace program.

  • Observe all safety rules and regulations for self and others.

  • Responds to staff and volunteer concerns about issues involving workplace safety.

• Perform other duties as requested.

Qualifications:

• General maintenance experience
• Strong interpersonal, communication, and organizational skills.
• Must maintain positive and productive relations at all times with shelter volunteers and staff, vendors, service providers, donors, and others.
• Ability to manage conflict and be tactful and fair minded. Ability to handle stressful and changing situations. Versatile, flexible, and willing to work within constantly changing priorities.
• May be required to lift and/or move up to 50 pounds.

• Comfort around and knowledge of dogs and cats and their health and welfare issues is helpful.

Training:

• Volunteer Orientation
• Read and Understand the Volunteer Handbook and all other Volunteer Guidelines
• Hands-on training

Time Commitment: Must be able to commit to a consistent schedule several days each week at the shelter

Supervision: Board of Directors