Arts Collective seeks Archivist Assistant


Cause Areas


It's flexible! We'll work with your schedule.


1963 Johns DriveGlenview, IL 60025


Archivist Assistant Volunteer/Intern

The Arts of Life continually creates an environment that is trusting, nurturing, and respectful. We are all equals in this space and should be given the most respect possible. We understand that all of us have bad days and all of us are developing as individuals and we encourage each other to share both the positive things that make us who we are and the negative things that make us who we are. We encourage everyone to share their goals and aspirations so that we are able to be of some help along their journey. We hope to provide this environment and offer our philosophy to everyone that joins our community, not just our artists. If our environment is true, it will have the same effect on everyone.

Whenever you are in our studio, you influence our artists and your roll is to be a person who is:

  • Prompt and reliable
  • Consistently excellence in your job performance
  • Able to problem solve and work with minimal supervision
  • Creative, dedicated, and takes initiative
  • Consistently positive and flexible
  • Able to assist all individuals served by Arts of Life
  • Respectful of themselves and others
  • Honest, compassionate and empathetic
  • Principled, tenacious and hard working


Archivist Assistant


Archivist, Arts Coordinator, and Volunteer Coordinator


The Archivist Assistant is responsible for recording and cataloguing the creative output of the studio. This may include, but is not limited to: photographing artwork, recording information in an accessible way, and distributing that content and information for use inside and outside The Arts of Life. We will be expecting a lot from you and we always want you to feel you can share your ideas and/or concerns with anyone involved in the organization.


Artwork Preparation

Digitally photograph all artwork

Upload images to Photos on Mac for editing and color correction

Edit & color correct images

Maintenance of art catalog and digital gallery Percentage of time - 55%

Organize and Maintain our flat file system

Maintaining Spreadsheets and Catalogs

Update art catalog when work leaves the studio, comes back from an exhibit, or when new work is added to the catalog

Update Web store with latest art work as needed

Maintaining a record of sold works

Miscellaneous Duties

Other misc. duties related and necessary for archiving our materials.


  • Proficient in using the MAC platform and Photos
  • Experience color correcting images
  • Experience uploading images to websites

What you will learn:

  • How to work with a creative team
  • Website management
  • Basic principles of archiving


  • Curating
  • Photography
  • Exhibition Arts
  • Macintosh Platform
  • Visual Arts
  • Arts Administration

Good Match For


Requirements & Commitment

  • Must be at least 18
  • Orientation or Training
  • Flexible, about one day a week
  • The Arts of Life is open 9am-3pm, Monday through Friday

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