Finance Office Administrative Associate

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Summary of Position

The finance office administrative associate serves by providing support with clerical and general administrative duties for the finance department of the Pikes Peak Workforce Center (PPWFC). The objective of this role is to help ensure good stewardship of organizational funds by assisting with the completion of accounting duties.

Essential Duties

• Complete document scanning and data entry
• Assist with reconciliation of purchasing card expenditures
• Help with various accounting tasks to include preparation of accounting documentation
• Organize files and dispose of documentation when requested
• Provide exceptional attention to detail
• Work closely with PPWFC staff
• Understand and adhere to all programmatic and agency policies, especially those related to confidentiality
• Perform related duties as assigned

• Must be at least 18 years old and possess a High School Diploma or GED; post-secondary education in accounting or a related field highly preferred
• Experience with finance or accounting a plus
• The ability and willingness to learn and adapt to change
• Proficient with standard office equipment such as computer, multi-line telephone, fax machine, copier, scanner, etc. Highly proficient with Microsoft Office software: Excel, PowerPoint, Outlook, etc.
• A high degree of professionalism and a friendly, positive attitude

The volunteer must commit to a minimum of 6 months of service, at least 9 hours per month. Hours will vary based on organizational needs and scheduled events within the community. Normal hours of operation at PPWFC are 8 a.m.-4:30 p.m., Monday through Friday, but the person selected for this position must be available for occasional shifts outside of normal business hours, to include weekends.

Benefits

• Professional development in the area of organizational financial accounting
• Increased skills in working with local government accounting requirements
• The opportunity to be an integral part of helping job seekers across El Paso and Teller Counties
• Work with a great team of supportive, devoted professionals who are invested in your personal success

Training/Support Provided

• Orientation to PPWFC and volunteer program will be provided and is mandatory before starting volunteer service.
• Position-specific training/support will be provided by PPWFC and is mandatory before starting volunteer service.
• Ongoing support from Operations Manager and department staff.

Department Finance

Reports to Operations Manager and Finance Manager or Designee

Work Conditions Work is performed in an office environment

Selection, Training and Development Process

1. Complete a PPWFC Volunteer Inquiry online at: https://www.cervistech.com/acts/console.php?console_id=0189&console_type=application&ht=1

2. Interview with the Operations Manager

3. Pass a background and reference check

4. Complete all necessary volunteer paperwork

5. Sign a written volunteer agreement to commit to a minimum of 6-months of service

6. Attend mandatory orientation (provided by PPWFC)

7. Complete mandatory position specific-training