Special Events Internship

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The YWCA of San Gabriel Valley seeks an enthusiastic, organized and self-motivated Special Events Intern to join our Development team. This is an ideal internship for a candidate who has strong attention to detail and who is seeking to build skills in special events orchestration. We are looking for a creative individual with special events experience and a passion for executing successful fundraisers.

Responsibilities Include:

• Serve as one of the lead onsite coordinators for our signature "Women of Achievement" event

• Assist with the planning and drafting of communication materials for event

• Assist in creation of silent and live auction displays, packaging, bidding mechanics

• Gift and registration recording and acknowledgment in donor database and spreadsheets

• Create bid sheets, silent/live auction flyers, forms, and all other necessary event copy

• Manage auction item acquisition and assist with obtaining and tracking sponsorships

• Help manage budget documents to ensure tracking of expenses and forecasting

• Assist with logistics, layout, seating, signage, setup, registration, execution, breakdown and cleanup on event day

• Maintain event timelines and organizational files

• Conduct an evaluation to determine success of events

• Provide additional general administrative support within the department, as needed

Qualifications Include:

• Some experience with organizing and executing special events and volunteer management

• Impeccable grammar, punctuation and writing skills

• Excellent time management with the ability to prioritize and verbal communication skills

• Professional demeanor as agency representative, comfortable conducting one-on-one and group instructions with all age groups

• Acute attention to detail and strong problem-solving ability

• Ability to handle multiple tasks calmly, flexibly, efficiently and effectively

• Ability to meet and exceed deadlines

• Must be an enthusiastic, hardworking team player with a sense of humor

• Enjoys working on a project and does not need constant specific direction

• Available for some evening/weekend hours only before/after event

Benefits Include :

• A wonderful opportunity to expand skills in executing special events, developing marketing materials and fundraising

• Learning in a positive, flexible, supportive, and stimulating work place

• Letters of reference for future job opportunities and/or course credit

• Flexible internship hours, in accordance with event deadlines

• Great for college/grad student, young professional or retiree

This is an unpaid position and reports to the Grants/Development Manager. Interested candidates, please email a detailed cover letter and resume/CV detailing why you are an excellent candidate, your experience with special events and/or fundraising, what you would like to learn from this internship, and your availability to: NathanKirschbaum @ywcasgv.org . Thank you.