Administrative Assistant

Save to Favorites

Maybe Paid (based on grant funding)

Position Summary:

Street Angel Project Inc. is seeking a dedicated and detail-oriented Ongoing Administrative Assistant to provide essential support to our CEO. This is a paid position based on grant funding, offering an excellent opportunity for someone interested in the non-profit sector and who is passionate about making a difference in the lives of homeless individuals. The Administrative Assistant will assist the CEO in day-to-day administrative tasks and play a key role in grant administration activities.

Key Responsibilities:

Administrative Duties:

1. Calendar Management: Schedule appointments, meetings, and conferences for the CEO.
2. Email Management: Monitor and prioritize the CEO's email, draft responses, and ensure timely follow-up.
3. Travel Arrangements: Make travel arrangements, including flights, accommodations, and itineraries.
4. Documentation: Prepare and maintain important documents, reports, and presentations as needed.
5. Meeting Support: Attend meetings, take minutes, and assist in distributing meeting materials.
6. Office Organization: Maintain an organized and efficient office environment, including filing, ordering supplies, and managing office equipment.
7. Phone Calls: Handle incoming phone calls, screening and directing inquiries appropriately.
8. Correspondence: Assist in drafting and proofreading correspondence and reports.
9. Special Projects:Support the CEO on various special projects and initiatives as needed.

Grant Administration Duties:

1. Research: Conduct research on potential grant opportunities and funding sources.
2. Grant Writing: Assist in the preparation and submission of grant applications, ensuring compliance with grant guidelines and deadlines.
3. Grant Reporting: Help track and report on grant-related activities and outcomes.
4. Grant Database: Maintain an organized database of grants, deadlines, and reporting requirements.
5. Communication: Coordinate with program managers and finance personnel to gather necessary information for grant applications and reporting.

Qualifications:

- Strong organizational and time management skills.

- Excellent written and verbal communication skills.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

- Ability to handle confidential information with discretion.

- Attention to detail and accuracy in all tasks.

- Self-motivated and able to work independently.

- Interest in and commitment to the mission of Street Angel Project Inc.

- Previous administrative or grant administration experience is a plus.

- Flexibility to work both virtually and onsite as needed.

Time Commitment:

- This is a paid position based on grant funding.

- Estimated commitment of 15-20 hours per week, with flexibility.

Benefits:

- Competitive pay based on grant funding.

- Gain valuable experience in the non-profit sector.

- Opportunity to make a meaningful impact on the lives of homeless individuals.

- Networking opportunities within the non-profit community.

- Supportive and collaborative work environment.

Street Angel Project Inc. is an equal opportunity employer and welcomes applicants from all backgrounds to apply. We encourage individuals from underrepresented communities to consider joining our team.