Arts Administration Internship with Flamenco Vivo Carlota Santana

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Flamenco Vivo Carlota Santana, an internationally known flamenco and Spanish dance company is seeking an Intern for 2015.

Position Summary:

Internship Program

Flamenco Vivo Carlota Santana is seeking a current college student, graduate student, or recent college graduate interested in serving as an Intern and providing a wide range of database, research, administrative, and general support to the FVCS administrative team. In return, FVCS will provide an opportunity for the intern to gain experience in and familiarity with areas such as programming, arts in education, marketing and media outreach, fundraising, philanthropy, international development, and the day-to-day operations of a nonprofit organization with a global reach. Minimum commitment requirements vary, however the general term is 6 months for NY residents and on a case-by-case basis for international students. 10 - 15 hours per week is requested depending on the duration of the Internship in exchange for free classes, occasional free workshops and studio time.

Internship areas of focus include:

The Development Intern assists the Executive and Managing Directors with tasks that vary by season (including support for grant deadlines, end-of-year giving, gala, Artist Advisory Council and Board) and is responsible for entering donations into the database, assisting with program tracking, taking minutes at various meetings and grant/artist opportunity research. Additionally, the ideal candidate possesses a strong interest in engaging Flamenco, contemporary and experimental dance and/or performance work. Experience with Mac software, Word, Excel, and Patronmanager are strongly encouraged.

The Programming Intern works closely with the Programs and Events Coordinator to organize many of the artist programs and events including, but not limited to: the annual FERIA, our Spring Performance Season, arts-in-education residencies, Certamen and our application based programs. Candidates should have experience with Microsoft Excel and Word, excellent writing skills, strong organizational skills, attention to detail, and the ability to work in a small, busy office environment. Knowledge of PatronManager and Google Docs not required but helpful.

The Marketing Intern assists the with the social media accounts, press and promotional materials, website maintenance and online class listings. The ideal candidate possesses a strong work ethic, basic organizational skills, and an interest in engaging in Flamenco and other dance classes and events. Attention to detail and strong proofreading skills are a priority. Experience with Patronmanager, Facebook Business Manager, and other media software a plus, in addition to a strong knowledge of social media platforms such as Facebook,Twitter, and Instagram.

The Media Intern assists with the video archive and database, press and promotional materials, website maintenance and social media. The ideal candidate possesses a strong work ethic, organizational skills, and an interest in the documentation of Flamenco, contemporary, and experimental dance. Experience with Mac software and Excel are strongly encouraged. Experience with, iMovie, Final Cut Pro X, After Effects, Photoshop, Illustrator and/or social media platforms a plus.

Responsibilities include:

Answering phones and providing information
Taking rental and class payments
Running errands Assisting with bulk mailings
Helping maintain operations and facilities

Customer Care

Greeting guests in a warm, enthusiastic and helpful manner
Working as a team with the staff and other interns to provide outstanding and consistent customer service
Enforcing all policies and procedures for use of the spaces: be fair and firm
Awareness at all times of what is happening in the studios
Providing formal or informal orientations and answering questions for new visitors
Providing immediate and thoughtful responses to customer requests
Being responsive and pro-active in meeting renters’ needs
Accommodating the creative needs of clients through operational solutions that safeguard and protect the space
Assisting in the maintenance of a robust client database by capturing relevant details such as customer preferences and referral sources

Facilities Management
Assisting with facility operations and maintenance
Implementing maintenance timetables and checklists
Establishing and enforcing basic "set up" for each studio
Ensuring standard inventory of products, equipment and supplies
Conducting Rounds, Runs and Routines at specified intervals

Assisting in the maintenance of strong relationships with location’s building staff

Requirements

Applicants must commit to 15 hours per week for a minimum of 3 months. Exceptions may be made for academic credit.
Must be proficient in a Mac environment
Proficiency with Microsoft Word, Excel, social networking sites, Photoshop, and Illustrator a must
Video editing skills using Final Cut Pro, iMovie etc.
Excellent writing skills
Priority will be given to those with experience in dance administration who are pursuing or have completed their college education

Benefits

Invaluable knowledge and experience working in a top Flamenco Company
Connections and relationships with the local and international dance community
unlimited Flamenco Vivo classes and access to discounted and free rehearsal space for their own artistic exploration.
Personal recommendation letters

To apply, please submit your dance and administrative resume along with your cover letter, three references, a sample of edited photo or video, and a writing sample. Once applications are screened, an interview will be scheduled.Flamenco Vivo is committed to supporting and valuing the great diversity of our multicultural city and dance field. People of color are encouraged to apply.