Approximately 5 hours per week with additional time for events
Experienced volunteer with ability to assist, manage administration and logistics in a busy special events environment.
Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision.
The volunteer special event coordinator should have a love for special event management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers.
Event Planning and Production
Gather information on each project to achieve quality event productions.
Conduct research and find resources to help staff make decisions about event possibilities.
Create and revise room layouts for events.
Propose new ideas to improve the event planning and implementation process.
Assist with managing on-site production and clean-up for events as necessary.
Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
Excellent communication skills, including writing, proof reading skills, and speaking.
Ability to work with multiple projects and work assignments from a variety of staff and volunteers.
Excellent interpersonal skills both in person and by phone, with high professionalism.
Ability to accomplish projects with little supervision.
Fantastic customer service ethic and high expectations for quality.
At least 3 years’ experience with office administrative management.
At least 3 year experience coordinating special events with a proven track record of being able to execute special events.
Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, Access, and mail merges; email and web searches