Special Events Coordinator Volunteer

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Imagine Children's Museum

  • 17 people are interested

Approximately 5 hours per week with additional time for events

Experienced volunteer with ability to assist, manage administration and logistics in a busy special events environment.

Must be able to anticipate project needs, discern work priorities, and meet deadlines with little supervision.

The volunteer special event coordinator should have a love for special event management, provide outstanding customer service, be an enthusiastic professional, and be able to build relationships with internal and external customers.

Event Planning and Production

  • Gather information on each project to achieve quality event productions.
  • Conduct research and find resources to help staff make decisions about event possibilities.
  • Create and revise room layouts for events.
  • Propose new ideas to improve the event planning and implementation process.
  • Assist with managing on-site production and clean-up for events as necessary.
  • Prepare nametags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.


  • Excellent communication skills, including writing, proof reading skills, and speaking.
  • Ability to work with multiple projects and work assignments from a variety of staff and volunteers.
  • Excellent interpersonal skills both in person and by phone, with high professionalism.
  • Ability to accomplish projects with little supervision.
  • Fantastic customer service ethic and high expectations for quality.
  • At least 3 years’ experience with office administrative management.
  • At least 3 year experience coordinating special events with a proven track record of being able to execute special events.
  • Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, Access, and mail merges; email and web searches

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Arts & Culture Children & Youth Community


We'll work with your schedule.


1502 Wall StreetEverett, WA 98201







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