Volunteer Coordinator

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Job description

TITLE: Volunteer Coordinator

Objective of Position: To increase organizational function, infrastructure and support for staff and agency committees.

Responsibilities

• Recruit volunteers/interns through online sites, in-person fairs, and internship programs
• Intake, screening and selection of potential volunteers/interns
• Assist staff in delegation of tasks to volunteers/interns
• Schedule and facilitate monthly all-volunteer meetings and new volunteer orientations
• Plan and coordinate formal recognition of volunteers/interns
• Organize and manage volunteer documentation and applications

Job Duties

• Design and implement a Volunteer Recruitment Plan.

• Recruit 30 volunteers/interns in the first year and increase by 10% each subsequent year.
• Coordinate corporate and community presentations for the purpose of recruiting volunteers/interns.
• Maintain VolunteerMatch membership and AfA website applications.
• Oversee the application, interview, reference check and background check processes to be used with volunteers/interns.

• Schedule and facilitate orientations and monthly meetings:

• Provide monthly orientations for potential volunteers/interns and make accommodations for those unable to attend. (Follow Orientation Procedure)
• Create an agenda for monthly meetings, including formal recognition of the volunteers/interns (start dates, anniversaries, birthdays and any personal celebrations); print a report a week before every meeting for anniversary awards and birthday celebrations.

• Provide bi-monthly phone contact and regular online updates:

• Maintain Facebook/Phoenix Rising Volunteer page and provide regular posts with agency requests, news, and events/meetings.
• Contact volunteers/interns via phone twice a month.
• Maintain records of potential volunteers and coordinate with database manager to ensure all applicants are entered into Civicore and updated as necessary (tracking hours/duties, paperwork, change of contact information and/or status, etc.)

• Coordinate training with staff and senior volunteers.
• Schedule volunteers/interns for events and ensure attendance, including for First Friday monthly performances.
• Ensure volunteers/interns get recognized for their accomplishments and appreciated with notes, cards, phone calls and Facebook acknowledgments.
• Ensure Volunteer Teams are meeting regularly and keeping notes.
• Conduct Exit Interviews.

Professional Performance

• Be able to relate well and work effectively with diverse populations.
• Excellent presentation and facilitation skills and the ability to prioritize projects.
• Demonstrate strong written and verbal communication skills, and organizational skills.
• Maintain a professional standard of performance, demeanor and appearance at all times.
• Perform tasks and responsibilities in a thorough and timely manner, complying with agency policies and standards and conforming to the scheduling requirements of this job description and program.
• Maintain an awareness of the agency’s mission.
• Provide executive team with feedback regarding problems with systems or office workability.
• Computer proficiency is essential, particularly in the Macintosh environment.

Classification:

Contract position with monthly stipend.

Location:

Primary location is 1310 West 10th Ave in Denver. Some work will take place in the community for public speaking, trainings and events.

Report To:

Director of Operations or Executive Director