LSSNY Office Assistant

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GENERAL DESCRIPTION:

• The main office assistant welcomes visitors and directs phone calls to appropriate staff extensions. Assisting with organization of files in the office, providing oversight to general appearance and functionality of office space, the main office manager assistant provides general support for all of the office activities and other staff when needed.

MAJOR DUTIES AND RESPONSIBILITIES:

• Greet visitors and direct them to the appropriate staff member or meeting
• Assist with scanning, copying, indexing documents
• Assist the Office Manager on general day to day basis
• Answer and direct calls to appropriate LSSNY staff if needed
• Take detailed phone messages when necessary and place in appropriate mail slot
• Be available to answer outside general inquires and refer people to the appropriate staff
• Provide support for general cleanliness and appearance of corporate work space
• Assist with printing materials for the executive staff when needed

EDUCATION:

• Associates Degree in related Administration services field of study preferred

EXPERIENCE:

• Minimum of 2 years working in a related field with direct contact with clients
• Functional knowledge of Microsoft Office Suite

SKILLS & ABILITIES:

• Excellent oral and written communication skills
• Ability to work with others and take the lead when necessary
• Strong organizational skills
• Able to manage a project with goals and deadlines
• Ability to prioritize and balance tasks simultaneously
• Ability to use problem-solving and analytical thinking skills
• Highly motivated self-starter, able to work independently and exercise good judgment
• Ability to speak Spanish preferred

OTHER REQUIREMENTS:

• Highly motivated, well-spoken, energetic, detail oriented individual who is comfortable and effective in a support position and able to excel in a fast-paced, creative environment.