Executive Assistant to President/CEO

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The Helpers Organization President/CEO is currently seeking an Executive Assistant.

DUTIES AND RESPONSIBILITIES

• * Assume receptionist duties, greet public and refer them to appropriate staff members, answer phone, route calls, and take messages.
• * Assist staff with administrative duties as requested.
• * Cooperate in the maintenance and/or modification of agency data collection system.
• * Oversee database management for quality assurance.
• * Provide training to staff on database encoding.
• * Maintain accurate daily accounting of fees, donations and other revenue.
• * Assist with completion of necessary statistical reports as requested.
• * Compile statistical information for Executive Director as requested.
• * Develop and maintain agency inventory system.
• * Distribute incoming mail and prepare outgoing mail including bulk mail.
• * Maintain front desk area, keeping it clean and free from clutter.
• * Type and word process documents as needed.
• * Order office supplies and monitor inventory.
• * Update and maintain mailing lists.
• * Produce mailing labels and reports as requested.
• * Maintain appropriate interpersonal relationships with employees, peers, and consumers.
• * Facilitate special event registration and execution.
• * Assist with various program operations as requested as responsibilities permit.
• * Other duties as assigned.