Office Assistant

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Administrative responsibilities include:

• Collaborate with ED in different administrative duties and day-to-day office related duties
• Desired schedule is Tuesdays and Thursdays 10:00 am-2:00pm
• Assist in community outreach efforts to include producing hard copy materials, assembling information packages and posting YOPW events in online community calendars
• Maintain updated student information in database and online registration software
• Coordinating parent volunteer duties and managing sign up genius account
• Assist with email marketing campaigns, and newsletters
• Maintain alumni, donor, and YOPW affiliates database
• Generate solicitation letters, merging text of letters with lists generated from database
• Generate mailing lists from database; enter unsubscribe notations and other updates
• Produce printed documents such as student certificates, awards, letters, labels, etc
• Provide support at YOPW concerts, community events, auditions and rehearsals as needed
• Answer the phone and provide appropriate program information
• Open and sort mail; carry out all duties related to outgoing mail and shipping of materials

Skills

• Email marketing and social media management
• Written communication, editing, analyzing information, data entry

Software

• Microsoft suits
• Google Apps, Mailchimp,