Administrative Assistant

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Administrative Assistant

Job brief
As an Administrative Assistant you will be responsible for providing administrative support to ensure efficient operation of the office. You will support managers and employees through a variety of tasks related to organization and communication. You will communicate via phone and email ensuring that all administration tasks are completed accurately and delivered with high quality and in a timely manner.

Responsibilities

• Answer and direct phone calls

• Organize and schedule meetings and appointments

• Maintain contact lists

• Produce and distribute correspondence memos, letters, faxes and forms

• Assist in the preparation of regularly scheduled reports and agendas for meetings

• Develop and maintain a filing system

• Order office supplies

• Book travel arrangements

• Build Spreadsheets and Documents

• Maintain Spreadsheets and Documents

• Respond to generic emails and regular mail

• Handle regular mail needs

• Scout relevant community events for ED to attend

• Scout relevant partnerships with businesses and other organizations for BTSADV to make

• Assist in the creation and development of policies and procedures.
  

Performs administrative and office support activities for multiple supervisors. Duties may include fielding telephone calls, receiving and directing visitors, word processing, creating spreadsheets and presentations, and filing.