File Clerk/ Scanner Health Information Management Department

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Job Title:

File Clerk/Scanner

#of Vol. wanted

2 (or 3 if can only be available part-time weekly)

Purpose of

Assignment:

Process incoming medical records for scanning into VistA/CPRS

Using Service:

Department & Location:

Health Information Management Uptown Division - Medical Records

Time Requirements:

Flexible, days

Specific Duties:

Please continue on separate sheet if additional space is needed.

Handling incoming mail, clinical and administrative documents, prep, sorting, date stamp, and collating in preparation for scanning medical and administrative documents into VistA/CPRS. See page 2 for further details. Assist with preparing records for mailing.

Qualifications & Training Required:

Must be trained in HIPAA privacy, maintain patient privacy; good attention to detail, is a team player.

Performance Evaluation:

Annual

Risk Sensitivity:

Low Risk/ Non Sensitive

This position is responsible for carrying out a variety of health information functions. The incumbent performs duties related to the receipt, intake, sorting, stamping and administrative processing of documents for scanning, including document destruction, and transfer (return mailing) of health and administrative information. The incumbent must follow document prep and scanning procedures established by medical center policy. Ensures regular quality checks are carried out according to prescribed timeframes and criteria. The incumbent notifies the Supervisor when there are questions regarding appropriate protocol for document preparation and processing.

The incumbent ensures prior to scanning that all paper clips, staples, tape, and loose hanging tape are removed from the documents. The incumbent is responsible to ensure all documents have appropriate patient identification, may assist with scanning review, loose filing; must be a team player and have appropriate customer service skills.

Performs additional duties as assigned by Supervisor.