Office / Financial Assistant

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Purpose:

The Office / Financial Assistant coordinates the financial procedures of the office in Washington DC with the bookkeeping firm and auditor. This position reports directly to the President/CEO.

Duties and Responsibilities:

• Provide administrative financial support to the President/CEO
• Manage and coordinate general office financial procedures and documents
• Tracks ongoing financial procedures and reconciles all items monthly with bookkeeping service
• Prepares check requests and debit recording forms, and reconciles all expenses
• Prepares deposits with deposit tracking forms
• Prepares deposit tracking forms for electronic transfers of funds
• Prepares weekly packets for the bookkeeping firm
• Responds to all requests re end-of-month reports from bookkeeping firm
• Reviews monthly reports from Bookkeeping Express
• Tracks cash flow and prepares cash flow projections
• During budget development, works with President and Department Heads to compile needed information for accurate budget projections
• During audit works with bookkeeping firm and the auditors to assure a smooth preparation and process for the audit work
• Assists Development Team with financial aspects of fundraising events
• Other tasks as needed

Knowledge, Skills, and Experience Needed:

• An understanding of basic office management / financial procedures and the need for accuracy in all transactions
• Self-starter with excellent organizational skills and attention to detail; the ability to prioritize; and the ability to thrive in a small office
• Excellent computer skills, including competency with Microsoft Word, Access, Excel, and Outlook and donor databases